Executive Operations Assistant – LATAM

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🕒 February 14

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🏢 Enterprise

⚡ Productivity

B2B • Enterprise • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Support CEO in a fast-growing, process-driven environment • Take ownership of 3–5 high-impact processes (inbox management, meeting note synthesis, calendar organization, and task tracking) • Work closely with the CEO and an EA Manager through a structured four-week onboarding program • Attend weekly partner meetings as a listener and note-taker • Clean and manage Executive’s professional Gmail inbox • Manage Executive’s Google Calendar • Manage tasks, onboarding checklists, and delegated projects in ClickUp • Record repetitive processes using Loom to build SOPs • Assistance with annual/biennial small business recertification

🎯 Requirements

• 3+ years as an Executive Assistant, Operations Assistant, or Client-Facing Project Manager • Excellent written communication skills (clear, structured, professional tone) • Strong note-taking ability with skill in synthesizing decisions and action items • High attention to detail in documentation, scheduling, and task tracking • Ability to maintain confidentiality and discretion in sensitive conversations • Strong organizational and prioritization skills • Comfort enforcing structure (calendar standards, inbox rules, task workflows) • Ability to work independently while receiving weekly feedback • Comfortable working in structured digital systems, including: G-mail, Slack, Notion, Loom, Toggl, ClickUp, • **Technical Requirements**: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months