Junior Executive Assistant – CEO Support

Job not on LinkedIn

🔥 9 minutes ago

🇵🇭 Philippines – Remote

💵 $800 - $1.6k / month

⏰ Full Time

🟢 Junior

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Support the Founder and CEO by streamlining professional and personal operations. • Own and optimize the CEO’s calendar and inbox, including scheduling, focus time, follow-ups, priority flagging, and appropriate responses on the CEO’s behalf. • Maintain alignment between professional and personal calendars. • Track daily and weekly business and personal tasks using Notion or similar tools. • Monitor progress, set reminders, and ensure accountability for initiatives, travel coordination, and family logistics. • Document, organize, and improve company workflows and Standard Operating Procedures in Notion. • Support internal systems for accountability, task tracking, and delegation across operations and team structure. • Handle client billing setup, monthly invoices, commissions, and reimbursements. • Maintain accurate and timely digital financial records. • Plan and manage flights, accommodations, conference registrations, and other travel logistics. • Build and maintain an annual travel calendar for 8–9 industry events. • Serve as the central communication link between the CEO, internal team, and external partners. • Provide structured updates and summaries on priorities, progress, and deadlines. • Support time-blocking and productivity systems.

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership. • Excellent written and verbal communication skills. • Tech-savvy and comfortable working in digital ecosystems (Slack, Notion, Google Workspace, etc.). • Strong organizational and prioritization abilities. • Proven ability to manage sensitive information with discretion. • Proactive, self-directed, and thrives in an environment with evolving needs. • Experience managing both business and personal responsibilities for a founder or executive is a plus. • Basic knowledge of bookkeeping, reporting, or data entry preferred. • Reliable high-speed internet and a modern home office setup. • Proficiency with Notion, Slack, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), and Todoist or similar task management platforms. • Preferred communication via Slack (daily), Zoom (weekly check-ins), and email summaries.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months