Operations & Business Development Executive Assistant – LATAM

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🕒 May 30

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🏢 Enterprise

⚡ Productivity

B2B • Enterprise • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• We are seeking an experienced Executive Assistant to support the CEO. • This role plays a critical part in transforming a high-volume inbox and meeting-heavy calendar into a streamlined, priority-driven workflow. • You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team. • Daily inbox management: Triage and organize all incoming emails into designated folders each morning • Monitor Google Chat direct messages and project spaces on behalf of Exec • Maintain Exec's calendar, coordinate scheduling, and manage task blocks for important but non-urgent work • Draft follow-up emails and ensure timely outreach after meetings

🎯 Requirements

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role. • Exceptional email management and prioritization skills • Strong systems thinker with experience building organized workflows • Proficient in digital tools (Notion strongly preferred) • Highly proactive and detail-oriented • Strong written communication skills • Comfortable making judgment calls on prioritization • Tech-comfortable and adaptable to evolving systems and tools. • Thrives in high-accountability, high-clarity environments. • Exceptional organizational skills with ability to manage multiple systems (Gmail, Google Chat, Google Calendar, HubSpot) • Proactive communication: Ability to anticipate needs and take initiative without constant direction • Business acumen: Understanding of sales pipelines, business development processes, and CRM workflows • HubSpot experience: Demonstrated experience with HubSpot or similar CRM platforms • Attention to detail: Ability to maintain accurate records and catch details others might miss • Relationship skills: Genuine interest in helping build and maintain professional relationships • Time management: Ability to prioritize competing demands and work effectively with a busy executive • Technical proficiency: Comfortable with Google Workspace, email management, and learning new tools quickly • Technical Requirements: Reliable high-speed internet and a modern home office setup.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months