Bookkeeping, Administrative Assistant

Job not on LinkedIn

🔥 0 minutes ago

🌐 Venezuela, Colombia, +4 more countries – Remote

🇻🇪 Venezuela – Remote 🇨🇴 Colombia – Remote 🇵🇦 Panama – Remote 🇪🇨 Ecuador – Remote 🇸🇻 El Salvador – Remote 🇲🇽 Mexico – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Freelance Latin America

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2017

📦 Logistics

📣 Marketing

✈️ Travel

Logistics • Marketing • Travel

Freelance Latin America is a staffing solution that connects businesses with top-tier, bilingual remote professionals from South America. By providing a fully managed service, they handle all aspects of hiring, including recruitment, onboarding, and payroll, offering companies cost-effective staffing solutions without compromising quality. Their services cater to various industries, enabling organizations to benefit from exceptional talent while maintaining time zone compatibility and easy communication.

📋 Description

• Manage day-to-day bookkeeping for assigned clients, including transaction coding, bank and credit card reconciliations, accounts payable, and bill processing. • Maintain accurate, complete, and up-to-date financial records using QuickBooks Online. • Investigate and independently resolve reconciliation discrepancies, missing transactions, duplicate entries, and routine bookkeeping issues. • Perform month-end bookkeeping activities and complete assigned work within established deadlines. • Review financial records to identify errors, unusual balances, incomplete information, and opportunities for improvement. • Organize and maintain supporting financial documentation, client-specific procedures, and recurring task records. • Follow up internally on missing information and escalate complex matters when additional guidance or decisions are required. • Track time accurately by client and task. • Provide administrative assistance, documentation updates, and process improvement support. • Assist with defined marketing and operational support tasks as needed. • Collaborate with team members to maintain efficient workflows and deliver high-quality work.

🎯 Requirements

• Proven experience in bookkeeping, including hands-on proficiency with QuickBooks Online (QBO). • Strong knowledge of accrual accounting, general bookkeeping principles, accounts payable, and month-end processes. • Experience performing bank and credit card reconciliations, transaction coding, and financial record maintenance. • Ability to independently investigate discrepancies, identify errors, and resolve routine accounting issues. • Proficiency in Microsoft Excel, including basic formulas and spreadsheet functions. • Strong organizational skills and the ability to manage multiple client accounts and recurring monthly deadlines. • Excellent attention to detail, accuracy, and quality control. • Strong written English communication skills and professional communication abilities. • Ability to communicate effectively in English and Spanish. • Proactive, resourceful, and dependable, with the ability to work independently and take ownership of assigned responsibilities. • Strong time-management skills and the ability to prioritize tasks without constant supervision. • Comfortable learning new software, following established procedures, and maintaining accurate documentation. • Good judgment when determining which issues can be resolved independently and which require escalation. • Adaptable, collaborative, and receptive to feedback. • Experience with Dext or similar document-management software is a plus. • Monday to Friday availability; part-time schedule of 20 hours per week, flexible according to PST.

🏖️ Benefits

• Fully remote work environment. • Flexible part-time schedule of 20 hours per week. • Stable, long-term collaboration. • One week of initial training and onboarding support. • Opportunity to work with international teams. • Clear scope of responsibilities and structured workflows. • Exposure to modern accounting tools and professional bookkeeping processes. • Supportive, flexible, and collaborative work culture. • Opportunity to develop independent decision-making and problem-solving skills. • Professional development and opportunities for skill growth.