Frontiers
Media • Science • Education
Frontiers is a leading open-access academic publisher that empowers scientists to create solutions for healthy lives on a healthy planet. It offers community-led journals covering over 1,500 academic disciplines and facilitates a robust peer review process. Frontiers partners with institutions worldwide to promote open access publishing. Its focus includes enhancing the quality and accessibility of research and engaging with policy, business, and science communities to strengthen the dialogue between scientific research and informed policymaking. The company plays a significant role in publishing high-impact research articles and supporting institutional partnerships to transition to open access models.
Finance Administrator, Accounts Receivable
Job not on LinkedIn
November 25
🗣️🇮🇹 Italian Required
Frontiers
Media • Science • Education
Frontiers is a leading open-access academic publisher that empowers scientists to create solutions for healthy lives on a healthy planet. It offers community-led journals covering over 1,500 academic disciplines and facilitates a robust peer review process. Frontiers partners with institutions worldwide to promote open access publishing. Its focus includes enhancing the quality and accessibility of research and engaging with policy, business, and science communities to strengthen the dialogue between scientific research and informed policymaking. The company plays a significant role in publishing high-impact research articles and supporting institutional partnerships to transition to open access models.
đź“‹ Description
• Manage and monitor procurement processes through MEPA, UniMarket, and other Italian public procurement platforms • Prepare, upload, and maintain documentation required for tender participation and contract execution • Coordinate with public institutions, suppliers, and internal teams to ensure timely submissions and full compliance with Italian procurement laws • Support the drafting, review, and filing of contracts, tender documents, surveys and related legal materials • Maintain accurate and organized records of bids, offers, awarded contracts, and financial transactions • Assist the finance department with invoice preparation, payment tracking, and reconciliation related to public contracts • Ensure that all procurement and contracting activities comply with Italian public procurement regulations and internal policies • Support legal counsel in reviewing contractual terms • Manage document digitalization, archiving, and electronic signature processes through GoSign or equivalent tools • Keep up to date with changes in Italian laws and regulations governing public procurement and tenders.
🎯 Requirements
• Strong experience in Italian public procurement procedures and platforms such as MEPA and UniMarket • Knowledge of Italian public procurement regulations and administrative procedures • Solid understanding of basic corporate governance concepts and notions (e.g. BoD, SHM, UBO, authorized signatories, Proxy holders, etc) • Excellent organizational, documentation, and time management skills • Proficient in Microsoft Office (Word, Excel, Outlook) and confident working with digital procurement systems • Excellent communication skills in Italian (native level) and good command of English • Strong problem-solving abilities and a proactive approach to process improvement.
🏖️ Benefits
• 4 additional wellbeing days in addition to existing annual leave allowance • Access to learning platforms and dedicated learning & development time • A range of wellbeing initiatives, including free online yoga classes and an employee assistance plan • Employees can dedicate three days each year to volunteer • Additional benefits depending on your location (e.g. pension plan and private medical care)
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