Operations Assistant to Senior Leadership, English & German

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September 9

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GWNET: Global Women's Network for the Energy Transition

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Energy • Social Impact • Non-profit

GWNET is a global initiative that aims to advance the energy transition by empowering women within the energy sector. Through interdisciplinary networking, advocacy, training, and mentoring, GWNET works to address gender imbalances and promote gender-sensitive actions globally in energy initiatives. The organization also connects women professionals, provides resources for mentorship, and highlights the contributions of women in renewable energy and related fields.

2 - 10 employees

Founded 2017

⚡ Energy

🌍 Social Impact

🤝 Non-profit

📋 Description

• Proactively manage complex calendars across multiple time zones, prioritize and process scheduling requests, and protect leadership focus time. • Prepare meeting agendas, manage logistics, take comprehensive notes (minutes), attend meetings on behalf of directors when required, and follow up on action items. • Draft, translate, and respond to professional correspondence (emails, documents, memos); liaise with staff for input and keep CRM up-to-date. • Organise international and domestic travel, accommodations, and itineraries for conferences, client pitches, and in-person meetings. • Keep administrative platforms and records up to date, including presentations, contracts, and other sensitive documents; manage documentation and filing. • Assist in organising events OET hosts or participates in. • Provide general admin support: fill in and format applications, project briefs, tenders, presentations, research documents, grant applications, and archival documentation. • Act as stakeholder liaison between leadership and internal teams (Heads of Department, Team Leads, Lead Maintainers). • Provide project assistance such as setting up workflows (e.g., Asana), following up on tasks, and overseeing leadership team tasks to maintain context for decision-making. • Perform ad hoc administrative tasks related to Business Development, e.g., identifying contacts at potential clients. • Report to Head of People and work closely with the Finance Manager.

🎯 Requirements

• 3+ years experience as an Ops, Executive or Administrative Assistant or supporting senior managers in fast-paced, highly-autonomous, fully-remote environments. • Fluency in English and German (both mandatory). • Some experience with financial management, accounting, and/or payroll systems and reports. • Experience supporting multiple leaders simultaneously and working across numerous departments (bonus). • Experience at a startup, in the energy sector, supporting business development, or in similarly-sized teams (~50 people) (bonus). • Experience drafting/submitting tender and grant applications, and working with compliance and risk-related matters (bonus). • Highly self-managed, proactive, detail-oriented, and exceptionally organized. • Ability to handle sensitive information with integrity and confidentiality. • Strong sense of ownership and ability to juggle multiple leaders' needs and reprioritize as operational requirements change. • Tech-savvy with familiarity with LLMs, Google Workspace, Discord, HubSpot CRM, Asana, Microsoft 365, Adobe, DocuSign, and other office/project/task management tools. • Excellent interpersonal skills — warm, professional, confident, and diplomatic. • University degree not required; experience, communication skills, and work ethic matter most.

🏖️ Benefits

• A flexible, fully-remote work environment where you’re trusted to work very autonomously; zero micro-management. • Opportunity to support hardworking, passionate leaders working to create positive societal change in the energy sector. • A culture that values transparency, empathy, trust, humility, diversity, collaboration, and recognition. • Open-door policy with reciprocal feedback and clear visibility of standing. • A pretty flat hierarchical structure where contributions are valued and titles are de-emphasized. • Competitive salary with growth potential (any relevant benefits depend on your region of residence). • Supportive onboarding and training tailored to strengths, interests, and career ambitions. • The ability to meaningfully contribute to company culture and processes during formation.