Front end Administrative

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🕒 January 23

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Green Ocean Property Management

WebsiteLinkedInAll Job Openings

11 - 50 employees

🏠 Real Estate

🤝 B2B

🏢 Enterprise

Real Estate • B2B • Enterprise

Green Ocean Property Management is a full-service property management company based in Greater Boston. With over 40 years of experience, they offer proactive property management solutions that aim to prevent problems before they arise. Their services include tenant screening, lease management, property maintenance, and financial reporting, emphasizing clear communication and personal service to each client. They also provide specialized services such as investment property and condo association management, ensuring expert handling of all property needs. The company is known for building strong relationships with reliable vendors to ensure quality maintenance work and offers 24/7 service to address any property management challenges promptly.

📋 Description

• Answer and forward incoming phone calls and emails professionally • Screen and triage calls and messages; relay critical information accurately • Return missed calls and respond to voicemails promptly • Monitor and assign incoming email inquiries • Schedule meetings, send invites, and coordinate calendars • Upload and manage documents in the internal system • Assist in pre-qualifying prospective tenants and leads • Coordinate and schedule property showings • Submit daily and weekly operational reports to management • Conduct follow-ups and handle ad hoc administrative tasks as needed

🎯 Requirements

• Strong written and verbal communication skills • Excellent organizational and time-management abilities • Detail-oriented with strong analytical and documentation skills • Proficient in using email, scheduling tools, and office software (Google Workspace, Microsoft Office, etc.) • Familiarity with property management software (e.g., AppFolio, Buildium, Yardi) is a plus • Comfortable handling confidential information with discretion • Ability to multitask and remain calm under pressure • Professional demeanor and strong customer service orientation • At least 1 year of experience in an administrative, front desk, or customer service role • Experience in property management, real estate, or leasing is an advantage • College degree or relevant coursework in business, communications, or real estate is preferred • Bilingual skills are a plus

🏖️ Benefits

• Remote Work • Monday to Friday, 8am - 4am EST