Executive Assistant, Client Projects – Search Operations

🕒 February 9

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Haldren

WebsiteLinkedInAll Job Openings

51 - 200 employees

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Haldren is a global recruitment and executive search firm that helps organizations source and place talent across all levels, from office support to C-suite and board appointments. The company offers services including executive search, board search, headhunting, interim management, RPO/outsourcing, succession planning, leadership assessment and development, outplacement, and workforce transformation, with regional presence across the Americas, Europe and Asia. Haldren emphasizes long-term fit and integration by supporting onboarding and offering guarantees for placements.

📋 Description

• Maintain confidential records, contracts, and correspondence in shared systems • Support process improvements for scheduling, document control, and executive workflows • Own inbox triage and stakeholder communication to protect executive focus time • Coordinate candidate and client interviews with discretion and precision • Prepare agendas, briefing packs, and follow-up notes with clear action tracking • Manage complex calendars, meeting logistics, and travel coordination (as needed) • Maintain meeting cadence and ensure decisions and next steps are documented

🎯 Requirements

• 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment • Advanced calendar management and executive-level coordination capability • Proficiency with office productivity tools and executive document formatting standards • Strong written and verbal communication skills in a professional services environment • High attention to detail, with consistent follow-through on deadlines and stakeholder expectations • Comfort working with confidential information and applying sound judgement • Ability to work effectively in a remote environment with disciplined time management.

🏖️ Benefits

• Remote work arrangement (South Africa) • Opportunities for professional growth • Flat management structure with direct access to decision-makers. • Open communication environment. • Full medical coverage.