Executive Assistant, Operations and Scheduling – Process Improvement

🕒 February 9

🇿🇦 South Africa – Remote

💵 R460k - R600k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 44%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Haldren

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

🎯 Recruiter

🤝 B2B

Consulting • Recruitment • B2B

Haldren is a global recruitment and executive search firm that helps organizations source and place talent across all levels, from office support to C-suite and board appointments. The company offers services including executive search, board search, headhunting, interim management, RPO/outsourcing, succession planning, leadership assessment and development, outplacement, and workforce transformation, with regional presence across the Americas, Europe and Asia. Haldren emphasizes long-term fit and integration by supporting onboarding and offering guarantees for placements.

📋 Description

• Maintain confidential records, contracts, and correspondence in shared systems • Manage complex calendars, meeting logistics, and travel coordination (as needed) • Maintain meeting cadence and ensure decisions and next steps are documented • Own inbox triage and stakeholder communication to protect executive focus time • Prepare agendas, briefing packs, and follow-up notes with clear action tracking

🎯 Requirements

• 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment • Advanced calendar management and executive-level coordination capability • Proficiency with office productivity tools and executive document formatting standards • Strong written and verbal communication skills in a professional services environment • High attention to detail, with consistent follow-through on deadlines and stakeholder expectations • Comfort working with confidential information and applying sound judgement • Ability to work effectively in a remote environment with disciplined time management.

🏖️ Benefits

• Remote work arrangement (South Africa) • Opportunities for professional growth • Flat management structure with direct access to decision-makers. • Open communication environment. • Full medical coverage.