Executive Assistant

🔥 4 hours ago

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Haldren

WebsiteLinkedInAll Job Openings

51 - 200 employees

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Haldren is a global recruitment and executive search firm that helps organizations source and place talent across all levels, from office support to C-suite and board appointments. The company offers services including executive search, board search, headhunting, interim management, RPO/outsourcing, succession planning, leadership assessment and development, outplacement, and workforce transformation, with regional presence across the Americas, Europe and Asia. Haldren emphasizes long-term fit and integration by supporting onboarding and offering guarantees for placements.

📋 Description

• Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively • Track commitments, decisions and action items to ensure consistent follow-through • Prepare agendas, briefing documents and meeting notes with clear action tracking • Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism • Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through • Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery • Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through • Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track • Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations • Maintain confidential records, contracts and documentation across shared systems • Anticipate requirements and proactively resolve issues before they escalate

🎯 Requirements

• Substantial experience supporting at MD or C-suite level, ideally within professional services, consulting or executive search • Demonstrated ability to manage complex, high-variability schedules and competing priorities • Experience coordinating teams, projects and research workstreams in a senior support capacity • Confident chairing or facilitating meetings and driving outcomes • Strong written and verbal communication skills to a professional services standard • Highly organised with reliable follow-through and strong attention to detail • Sound independent judgement in prioritisation and escalation • Absolute discretion with confidential information • Comfortable working across international time zones with flexibility around schedule when required • Self-directed and effective working remotely • Proficient with business productivity tools and able to adapt to new systems quickly

🏖️ Benefits

• Competitive remuneration commensurate with experience • Remote work arrangement, South Africa-based • Medical aid contribution • Paid annual and sick leave • All South African public holidays observed • Direct access to senior leadership