New Patient Scheduling Specialist

🔥 1 minute ago

🐊 Florida – Remote

🐊 Florida – Remote

💵 $47.5k - $55k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

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HIP Creative

WebsiteLinkedInAll Job Openings

1 - 10 employees

🤝 B2B

⚕️ Healthcare Insurance

B2B • Healthcare Insurance

HIP Creative is a growth partner for orthodontic practices, specializing in transforming prospects into profit through comprehensive marketing, software, and training solutions. The company helps orthodontists build bigger practices and powerful brands by not only generating leads but also equipping teams to convert more leads into paying patients. Their proprietary PARF™ framework powers the fastest-growing orthodontic practices by focusing on marketing, software, and training. HIP Creative offers customized advertising solutions, automated follow-up systems, transparent revenue tracking, and reputation management to help orthodontic practices achieve exponential growth and sustainable success. The company has built long-term relationships with many orthodontists, supporting their growth with innovative ideas and tools tailored to the orthodontic market.

📋 Description

• Conduct a high volume of outbound calls to potential patients to generate interest and secure appointments • Follow up consistently with new and warm leads through calls, texts, and emails, ensuring no missed opportunities • Handle inbound calls from potential patients, providing information and addressing their needs. • Maintain detailed and accurate notes on all leads to ensure seamless follow-up and tracking. • Manage and oversee multiple practice pipelines using HighLevel, ensuring leads are nurtured and progressed according to established guidelines. • Contact all new and warm leads daily, adhering to pipeline management protocols to maximize conversion rates. • Schedule high-quality leads onto the practice's calendar, ensuring appointments are well-coordinated and aligned with practice availability. • Foster and maintain a professional, productive relationship with the primary contact at each assigned practice. • Report all set appointments at the end of each day to ensure accurate tracking and communication with the team. • Provide real-time feedback on concerns or obstacles encountered with accounts, escalating to the appropriate department as needed. • Participate in daily team meetings, contributing insights and updates to improve team performance.

🎯 Requirements

• Proven experience in a high-volume outbound calling or sales role, ideally within healthcare. • You engage and build rapport easily with potential patients and partners, in both English and Spanish. • You're highly organized and can manage multiple tasks, leads, and pipelines simultaneously. • You're self-motivated and follow a structured daily workflow with minimal supervision. • You're meticulous about detail, ensuring accurate record-keeping and thorough follow-up on every lead. • You're committed to delivering a world-class experience for partners and patients, and you focus on exceeding expectations. • You spot problems early and escalate concerns or blocks proactively, with a solutions-first mindset. • You manage your time effectively, prioritizing tasks across a high volume of daily leads. • You collaborate well with teammates and other departments, contributing to daily meetings and overall team success.

🏖️ Benefits

• 401(k) matching • Dental Insurance • Health Insurance • Vision Insurance • Life Insurance • PTO eligibility after 90 days of hire (10 vacation days the first year of service, unlimited PTO starting year two, flexible partial days, and sick/ personal days) • Remote position (You MUST be located in the US.)