Executive Assistant – Chief of Staff

🔥 7 minutes ago

🌐 Mexico, Brazil, +2 more countries – Remote

🇲🇽 Mexico – Remote 🇧🇷 Brazil – Remote 🇨🇱 Chile – Remote 🇳🇮 Nicaragua – Remote

⏰ Full Time

🔴 Lead

👩🏽‍✈️ Chief of Staff

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Work directly with the principal to identify priorities, clarify direction, and determine next steps • Serve as a sounding board for ideas, initiatives, and problem-solving sessions • Translate ambiguous challenges into clear next steps and actionable plans • Communicate proactively via WhatsApp, email, and Zoom, including asynchronous updates when the principal is traveling • Build and document workflows, systems, and processes from scratch • Identify operational gaps and propose improvements proactively • Take on short-term projects and drive them to completion, producing documents, plans, or systems • Manage multiple initiatives simultaneously while maintaining attention to detail • Handle personal and family-related tasks delegated by the principal with discretion and complete confidentiality • Complete the application, video introduction, role-specific assessment if applicable, interviews, and background/reference checks

🎯 Requirements

• Experience in an EA, chief of staff, operations, or strategic support role where you were trusted to figure things out rather than follow a defined playbook • Strong critical thinking and problem-solving instincts • Comfortable operating in ambiguous, fast-moving environments without a clearly defined daily structure • Resourceful and proactive, asking the right questions and closing the loop without being told • Strong written and verbal English communication across both async and real-time formats • Organized and detail-oriented, managing multiple threads simultaneously • Discretion and trustworthiness when handling personal, family, or sensitive matters • Availability during US business hours • Updated resume • 1–2 minute Loom video introducing yourself and describing experience prioritizing or solving problems without clear direction • Only candidates who submit a Loom video will be moved to the next step • Nice to have: technical background, familiarity with developer tools, product thinking, or systems design • Nice to have: experience building internal tools, workflows, or SOPs from scratch • Nice to have: background supporting a founder, solo operator, or early-stage startup • Nice to have: comfort with Notion, Zapier, or similar productivity and automation platforms

🏖️ Benefits

• Compensation paid in USD • Paid bi-monthly on the 15th and 30th • Paid Time Off according to company policy • Holidays observed according to company guidelines • 100% remote setup • Full-time basis with dedicated hours • Availability during US business hours