Executive Assistant – Project Management

🕒 April 7

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Manage calendars, scheduling, and inbox coordination on behalf of leadership • Attend team meetings, take clear and concise notes, and circulate summaries with action items and owners • Maintain internal trackers and follow-up lists to ensure nothing falls through the cracks • Support document management, filing, and internal system organization across tools • Handle ad hoc executive requests and close loops without needing to be reminded • Manage and respond to team and client inquiries via email or chat professionally and promptly • Support onboarding and follow-up tasks for internal or client-facing projects • Build familiarity with the company's healthcare systems, tools, and workflows • Help identify communication gaps and surface process improvements proactively • Track deadlines, deliverables, and ownership across multiple teams and workstreams • Use project management tools including Notion, Slack, and Linear to maintain visibility and drive progress • Create and distribute weekly status updates, summaries, and reports for leadership • Assist with planning, process documentation, and continuous improvement initiatives

🎯 Requirements

• 2 to 4 years of experience in executive support, project coordination, or operations, preferably in SaaS, healthtech, or a startup environment • Strong written and verbal communication skills with a clear, professional tone • Highly organized, detail-oriented, and proactive: you keep things moving without being asked • Comfortable managing shifting priorities and learning new tools quickly • Proficiency with Google Workspace, Slack, Notion, or similar productivity tools

🏖️ Benefits

• Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup so you can work wherever you feel most productive