Executive Assistant, HR Support

🔥 1 minute ago

🇵🇭 Philippines – Remote

💵 $6 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 4%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Remote Raven

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

📋 Description

• Maintain employee records, job details, and documentation in the HRIS across six portfolio entities • Build HRIS workflows as processes are established • Process and document employee changes, including roles, compensation, titles, transfers, and separations • Support orientation and training logistics, materials, enrollment, completion tracking, and required trainings • Assist with HR compliance requirements across Colorado, Georgia, Utah, and Texas • Support benefits enrollment, leave, and PTO administration • Serve as first point of contact for routine HR questions and route requests appropriately • Prepare People Operations reporting data on headcount, hires, separations, and training completion • Manage calendars and inbox triage for People Operations leaders • Schedule and prepare meetings, capture notes and action items, and follow up on commitments • Draft and organize policies, presentations, employee communications, and templates • Organize People Operations projects and deadlines and proactively advance open items • Coordinate with general managers and portfolio leaders on HR needs, scheduling, travel, and onsite visits • Take over employee records, training logistics, and ongoing HR administration after Talent Acquisition's new-hire handoff

🎯 Requirements

• Prior experience in an HR administrative, People Operations, or executive support role — ideally supporting an HR or People Ops function specifically • Strong organizational and documentation habits; accurate records and organized files • Excellent written communication skills for drafting professional HR communications, templates, and correspondence • Comfortable working across multiple systems simultaneously and learning new tools quickly • High degree of discretion and sound judgment when handling confidential employee information • Proactive, self-directed, and reliable • Comfort with ambiguity and willingness to build processes that do not yet exist • Experience supporting HR or People Operations in a multi-entity, multi-state environment preferred • Familiarity with HRIS platforms and experience building or maintaining HRIS workflows preferred • Knowledge of HR compliance requirements across multiple US states preferred • Experience with benefits administration, leave management, or PTO tracking preferred • Prior work at a private equity-backed or portfolio company structure preferred