Purchasing Assistant

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🕒 January 26

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Remote Raven

WebsiteLinkedInAll Job Openings

11 - 50 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

📋 Description

• Data entry of purchase orders for component parts, outside processing services, and finished goods • Ensure all purchase orders include accurate costs, specifications, and delivery dates before submission • Maintain detailed process notes from the company ERP system on all outside processing purchase orders • Communicate purchase order changes, rejections, and delivery date updates to all relevant stakeholders • Maintain positive, professional relationships with vendors through courteous phone and email communication • Monitor vendor compliance with purchase order costs, delivery dates, and terms and conditions • Obtain multiple quotes for new purchase requests to ensure competitive pricing • Work with the General Manager to address vendor performance issues and eliminate non-compliant practices • Follow up on rejection reports and coordinate replacement of rejected materials • Support cost reduction initiatives by helping to source products at the lowest possible cost without compromising quality • Escalate any cost increases to the General Manager for approval prior to issuing purchase orders • Work to eliminate unnecessary charges such as lot fees on outside processing orders • Utilize historical pricing data appropriately while remaining vigilant about outdated costs • Conduct weekly follow-ups on late purchase orders every Friday using system-generated reports • Initiate follow-up emails to vendors regarding outstanding deliveries • Use calendar reminders and task management tools to track outstanding items • Update the ERP system promptly to reflect delivery date changes and material rejections • Keep production, planning, and other departments informed of procurement status • Develop and maintain knowledge of materials (tubing, flat bar, sheet metal, fasteners, etc.) and their applications • Take detailed notes to build expertise in vendor relationships and purchasing processes • Participate in collaborative problem-solving with the team to address challenges • Focus on root cause analysis to prevent recurring issues • Support just-in-time and Economic Order Quantity (EOQ) inventory management practices

🎯 Requirements

• Strong attention to detail and organizational skills • Excellent written and verbal communication abilities • Proficiency with ERP/purchasing software systems (experience with SAGE or similar platforms preferred) • Competency in Microsoft Outlook, Excel, and other Office applications • Ability to manage multiple priorities and meet deadlines • Strong analytical skills for cost comparison and vendor evaluation