Executive Assistant, Personal Assistant – AI Proficiency

🕒 June 5

🇵🇭 Philippines – Remote

💵 A$1.6k - A$2k / month

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 69%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Manage complex diaries across Australia, USA, and Europe time zones • Coordinate meetings, run sheets, and daily scheduling adjustments • Monitor inboxes and draft professional communications • Manage Xero bookkeeping for personal and business accounts • Track expenses, invoices, and financial documentation • Support reconciliation and financial organisation • Coordinate international travel, accommodation, and itineraries • Manage travel changes across time zones and last-minute adjustments • Liaise with investors, partners, clients, and internal teams • Support personal scheduling and family-related coordination • Maintain visibility of recurring tasks and commitments • Use AI and automation tools to improve workflows, productivity, and information management • Identify repetitive or manual processes and recommend automation opportunities • Build, configure, or maintain AI-powered workflows and productivity systems • Use ChatGPT, Claude, Gemini, or similar platforms for research, analysis, communication, and workflow optimisation • Troubleshoot operational and systems-related problems and develop practical solutions • Build and maintain systems that reduce recurring issues and operational friction • Anticipate needs and proactively improve how the principal works

🎯 Requirements

• 5+ years’ experience as a high-level EA / Executive Assistant • Strong experience with Xero and financial administration • Excellent written English and professional communication skills • Proven ability managing multi-timezone calendars (AU/US/EU) • High attention to detail and structured thinking • Experience supporting senior executives or founders • Strong proficiency in Microsoft Office and productivity tools • Demonstrated hands-on experience using AI and automation to improve business workflows and productivity • Ability to independently research, assess, and implement practical technology solutions to operational problems • Experience with automation platforms, integrations, AI agents, workflow tools, or systems optimisation is highly desirable • Comfortable using AI tools to enhance efficiency • Highly discreet, reliable, and proactive • Independent contractor engagement • Disclose any existing ongoing roles or client work • Reflect this engagement on their LinkedIn profile, clearly marked as “Independent Contractor”

🏖️ Benefits

• Fully remote work from home • Flexible schedule within a 7am–7pm coverage window across Sydney, USA, and France time zones