Receptionist – Admin VA

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 A$1.5k - A$1.8k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

✨ Receptionist

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Answer, monitor, and manage inbound phone calls professionally and promptly • Serve as a friendly and professional first point of contact for clients • Assist clients with appointment enquiries, rescheduling, and other general requests • Monitor and respond to incoming emails in a timely and professional manner • Maintain accurate appointment and client information within the practice management system • Prepare and manage client invoicing and related administrative records • Process client orders and coordinate with the practice’s external/drop-ship supplier • Follow up on administrative matters to ensure requests are completed accurately and on time • Maintain accurate records and update internal systems and trackers • Prepare routine administrative and operational reports • Support the smooth day-to-day running of the practice’s remote reception function • Coordinate with practitioners and other team members regarding client enquiries and administrative requirements • Identify and escalate urgent or sensitive client matters to the appropriate team member • Assist with other general administrative duties as required

🎯 Requirements

• Previous experience in a receptionist, customer service, administrative assistant, virtual receptionist, or similar client-facing role • Excellent spoken and written English, with clear pronunciation and a neutral, easy-to-understand accent suitable for frequent phone communication with Australian clients • Strong professional phone manner and confidence handling a high volume of inbound client interactions • Excellent attention to detail and a high level of accuracy when managing appointments, invoices, orders, and client information • Strong organisational and time-management skills, with the ability to manage multiple administrative tasks throughout the day • Dependable and consistent, with a strong sense of ownership and accountability • Comfortable communicating with clients by phone and email in a warm, professional, and helpful manner • Ability to learn and confidently navigate practice management software and other internal systems • Comfortable working with invoicing, order processing, spreadsheets, and general administrative systems • Able to follow established processes while using good judgement when handling client enquiries • Discreet and professional when working with confidential or sensitive client information • Ability to work independently in a remote environment while maintaining regular communication with the wider team • Reliable high-speed internet connection and a professional, quiet home working environment suitable for handling inbound calls throughout the workday • Previous reception or administrative experience within a healthcare, allied health, wellness, medical, or professional services environment preferred • Experience managing appointment schedules or using practice management/booking software preferred • Experience processing invoices, payments, or customer orders preferred • Previous experience supporting Australian clients or businesses preferred • Must disclose any existing ongoing roles or client work • Must reflect this engagement on LinkedIn

🏖️ Benefits

• 100% remote work from home • Formal employment through an Employer of Record (EOR) arrangement