Congress Operations Specialist

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October 23

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ICON plc

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Pharmaceuticals • Biotechnology • Healthcare Insurance

ICON plc is a global provider of clinical, consulting, and commercial services across various sectors in the healthcare and pharmaceutical industries. They offer a wide range of clinical solutions, including decentralised clinical trials, cardiac safety solutions, early clinical laboratories, and medical imaging. ICON also provides technology solutions that support drug development from early phases to post-marketing. Their therapeutic expertise spans cardiovascular, oncology, internal medicine, and more, with a strong focus on transformative therapies like cell and gene therapies and biosimilars. ICON is recognized as a leading Contract Research Organisation (CRO), regularly providing thought leadership and contributing to industry publications and events. Their services are tailored to optimize clinical trials, offer regulatory intelligence, and deliver real-world evidence through robust data analysis and patient-centric solutions.

10,000+ employees

Founded 1990

💊 Pharmaceuticals

🧬 Biotechnology

⚕️ Healthcare Insurance

📋 Description

• Initiates Sponsorship and Corporate Membership process and payments in Request Management System; ensures information is accurate, reconciled and closed out in Request Management System and sponsor contracting system for all Congresses • Tracks and manages Global Spend Transparency payments for all Congresses • Manages Conference sponsorship tracker, researches deadlines and flags for the team • Maintains and updates Congress Team Intranet page • Prepares budget and payment status reports and documents needed for quarterly budget forecast meetings • Supports cross-functional relationships with Medical Affairs, Meetings and Events, Legal, Corporate Compliance (OBIE), Procurement, and other groups. • Provides administrative pre-congress planning support for congresses; tasks include but aren’t limited to: Researching venues and management of group registration and hotel room blocks, Administrative management for congress planning and booth operations by preparing meeting materials, including agenda preparation/distribution, scheduling, collecting/sending meeting pre-reads, creating project timelines, and Veeva submissions

🎯 Requirements

• A minimum of a Bachelor Degree is required. • 1-2 years of relevant experience in project management, or a relevant field. • Strong communication skills (verbal and written) • Ability to work well in teams and focus teams on goals/key deliverables • Excellent project management skills • Ability to complete goals within allotted timeframes and deliver high quality results • Strong initiative and ability to identify issues and create solutions • Ability to use and navigate systems (e.g. Cybergrants, Icertis, iProcurement, Congress Request System, Veeva) • Ability to use Microsoft Office programs (Word, PowerPoint, Excel, Teams), as well as online meeting platforms (Zoom) • Highly organized with a strong attention to detail, clarity, accuracy and conciseness • Experience working in an office environment.

🏖️ Benefits

• Various annual leave entitlements • A range of health insurance offerings to suit you and your family’s needs. • Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead. • Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being. • Life assurance • Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others.