Event Coordinator

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iGaming IDOL

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2016

🎮 Gaming

📱 Media

🤝 B2B

Gaming • Media • B2B

iGaming IDOL is a premium awards event and media project that recognizes individual excellence and innovation within the iGaming (online gambling) industry. Hosted in Malta and produced by NEXT. io, it runs gala award ceremonies, industry-focused summits, podcasts, and related content, with audited judging, sponsorships, and charitable initiatives. The project targets iGaming professionals, companies, and investors, emphasizing talent recognition, industry networking, and media coverage.

📋 Description

• Support the planning, coordination and delivery of conferences, exhibitions, networking events, awards ceremonies and other live events across the portfolio. • Assist with event build-up, live event operations and breakdown activities to ensure events are delivered successfully. • Provide logistical and administrative support to the Head of Global Events and Event Manager throughout the event lifecycle. • Manage event-related administration, ensuring all documentation is accurate and up to date. • Maintain project trackers, event databases and assist with registration systems. • Assist with coordinating event registration processes and attendee communications. • Assist with supplier sourcing, quotation requests and vendor communications. • Support procurement activities, including online purchases, purchase tracking and maintaining invoice and receipt records. • Update event websites and digital content as required. • Liaise with internal departments including Sales, Marketing, Partnerships, Finance and Relationships to ensure effective delivery of events. • Monitor deadlines and proactively follow up on outstanding actions to ensure projects remain on track. • Identify opportunities to improve operational processes and event delivery efficiencies. • Assist in resolving operational issues and challenges before, during and after events. • Deliver a high standard of customer service to attendees, sponsors, exhibitors, speakers and suppliers. • Support post-event reporting, feedback collection and project evaluations. • Travel and provide onsite support at events when required.

🎯 Requirements

• Support the planning, coordination and delivery of conferences, exhibitions, networking events, awards ceremonies and other live events across the portfolio. • Assist with event build-up, live event operations and breakdown activities to ensure events are delivered successfully. • Provide logistical and administrative support to the Head of Global Events and Event Manager throughout the event lifecycle. • Manage event-related administration, ensuring all documentation is accurate and up to date. • Maintain project trackers, event databases and assist with registration systems. • Assist with coordinating event registration processes and attendee communications. • Assist with supplier sourcing, quotation requests and vendor communications. • Support procurement activities, including online purchases, purchase tracking and maintaining invoice and receipt records. • Update event websites and digital content as required. • Liaise with internal departments including Sales, Marketing, Partnerships, Finance and Relationships to ensure effective delivery of events. • Monitor deadlines and proactively follow up on outstanding actions to ensure projects remain on track. • Identify opportunities to improve operational processes and event delivery efficiencies. • Assist in resolving operational issues and challenges before, during and after events. • Deliver a high standard of customer service to attendees, sponsors, exhibitors, speakers and suppliers. • Support post-event reporting, feedback collection and project evaluations. • Travel and provide onsite support at events when required.

🏖️ Benefits

• Private health insurance after probation. (For full time employees) • Employee Assistance Programme: support for mental health, finances, legal advice and more (also available for your family). (For full time employees) • Retail discounts platform. (For full time employees) • Flexible working hours and remote-friendly setup • For Malta-based employees: access to our HQ office, snacks, coffee, and team socials.