Executive Secretary – Legal Affairs Service

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IMAD - institution genevoise de maintien à domicile

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2013

🏛️ Government

🤝 Non-profit

🌍 Social Impact

Government • Non-profit • Social Impact

IMAD - institution genevoise de maintien à domicile is a public Geneva institution that provides home-based care, nursing, practical assistance and coordination to help seniors, people with disabilities, children and families remain safely and autonomously at home. It offers services including nursing care, hospital-at-home, occupational therapy, meal delivery, pediatric care, respite units and support for informal caregivers, and works in partnership with regional health networks while also providing training, protocols and digital tools to professionals. The organization focuses on promoting autonomy, comfort and safety at home and participates in public-private partnerships and research to implement the canton’s policy on home care.

📋 Description

• Provide secretarial support for the Legal Affairs Service (SAJ) • Provide administrative support to members of the Legal Affairs Service and manage administrative follow-up of files, maintaining physical and electronic records from receipt to archiving, including indexing • Handle certain aspects of legal files autonomously, under the supervision of legal advisors • Manage the service’s organizational follow-up (telephone reception, meeting organization, calendar coordination, internal administrative procedures, etc.) • Draft letters and documents with legal content (emails, letters, minutes, memoranda, exhibits lists, etc.) • Create and update documents such as drafts, spreadsheets, planning documents and PowerPoint presentations according to the service’s needs.

🎯 Requirements

• Federal VET diploma (CFC) as a commercial employee or equivalent training; certification in legal secretarial work is an asset • At least 5 years of executive secretarial experience with a court, public prosecution authority, legal department or law firm • Knowledge of the Geneva healthcare network and/or the Geneva judicial system is an asset • Energy, interpersonal skills and flexibility are essential for this position • Ability to work independently, attention to detail, excellent writing and organizational skills • Proven computer skills and excellent command of common office tools, notably Word, Excel, Outlook and PowerPoint • Team spirit, discretion and the ability to work autonomously • Pragmatic, highly adaptable and able to take initiative to manage a substantial workload within sometimes tight deadlines

🏖️ Benefits

• Work–life balance with flexible working arrangements designed to suit your rhythm • Competitive salary and social benefits to ensure your commitment is fairly recognized • Access to the IMAD training campus to continue learning, develop and secure your employability • A corporate culture based on strong values, led by management combining supportiveness and high standards • Commitment to corporate social responsibility (CSR) promoting sustainable, humane and inclusive practices • The Happ’IMAD program, offering activities and benefits to strengthen cohesion, workplace enjoyment and provide moments of recharge • A rich, diverse and stimulating professional environment closely connected to human realities