Executive Secretary - Legal Affairs

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IMAD - institution genevoise de maintien à domicile

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2013

🏛️ Government

🤝 Non-profit

🌍 Social Impact

Government • Non-profit • Social Impact

IMAD - institution genevoise de maintien à domicile is a public Geneva institution that provides home-based care, nursing, practical assistance and coordination to help seniors, people with disabilities, children and families remain safely and autonomously at home. It offers services including nursing care, hospital-at-home, occupational therapy, meal delivery, pediatric care, respite units and support for informal caregivers, and works in partnership with regional health networks while also providing training, protocols and digital tools to professionals. The organization focuses on promoting autonomy, comfort and safety at home and participates in public-private partnerships and research to implement the canton’s policy on home care.

📋 Description

• Provide secretarial support to the Legal Affairs Department (SAJ) • Provide administrative support to members of the Legal Affairs Department and manage administrative follow-up of files as well as their physical and electronic filing, from receipt to archiving, including indexing • Independently handle certain aspects of legal files under the supervision of legal advisors • Manage the department’s organizational follow-up (telephone reception, meeting coordination, calendar management, internal administrative procedures, etc.) • Draft letters and documents with legal content (emails, letters, minutes, briefs, lists of exhibits, etc.) • Create and update documents such as drafts, tables, schedules and PowerPoint presentations according to the department’s needs

🎯 Requirements

• Commercial apprenticeship diploma (CFC) or equivalent qualification; certification in legal secretariat is an asset; full executive secretary training • At least 5 years’ professional experience as an executive secretary with a court, a public prosecutor’s office, a legal department or a law firm • Knowledge of the Geneva healthcare network and/or the Geneva judicial organization is an asset • Energetic, personable and flexible — these qualities are essential for this role • Ability to work independently, strong attention to detail, excellent drafting and organizational skills • Proven computer skills and excellent command of standard office tools, notably Word, Excel, Outlook and PowerPoint • Team spirit, discretion and the ability to work autonomously • Pragmatic, highly adaptable and able to take initiative to manage a heavy workload often under tight deadlines

🏖️ Benefits

• A work–life balance with flexible working arrangements designed to respect your rhythm • Competitive salary and social benefits so that your commitment is duly recognized • IMAD training campus to continue learning, progressing and ensuring your employability in your profession • A company culture built on strong values, supported by management that combines care and high standards • Commitment to corporate social responsibility (CSR) that promotes sustainable, humane and inclusive practices • The Happ’IMAD program, offering a range of activities and benefits to strengthen cohesion, enjoyment at work and opportunities to recharge • A rich, diverse and stimulating professional environment closely connected to human realities