Executive Assistant

🔥 23 minutes ago

💃 Latin America – Remote

💵 $2k - $2.5k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Serve as the strategic right hand to a senior leader • Take ownership of AI-driven workflows for property and zoning research, permitting data retrieval, and deal evaluations • Build and maintain complex spreadsheets and reporting dashboards consolidating financial data for executive investment decisions • Prepare and manage invoicing via QuickBooks and maintain accurate financial documentation • Prioritize executive schedules, manage calendars, and summarize incoming messages and emails • Act as the primary gatekeeper for vendor, subcontractor, and contractor communications • Resolve vendor and subcontractor matters independently where possible • Handle light company website updates • Develop and document Standard Operating Procedures for key workflows • Support the client’s construction, real estate development, land acquisition, townhome development, and commercial partnership operations

🎯 Requirements

• 3–5+ years supporting a CEO, founder, or senior C-suite executive, preferably within Construction, Real Estate, or Development • Professional fluency in spoken and written English and Spanish (C1+ equivalent) • Comfortable phone presence for high-volume calls with contractors • Strong personal accountability and ownership • Proven experience leveraging AI tools such as Claude and ChatGPT for research, writing, and workflow automation • Familiarity with QuickBooks, BuilderTrend, Cintra, Zillow data tools, Google Calendar, and website CMS tools • Ability to act as a self-sufficient thinking partner and manage complex administrative and operational functions independently • Dedicated quiet workspace • High-speed reliable internet connection • Reliable laptop/computer setup • Mandatory Loom video application submission • Mandatory internet speed test screenshot submission

🏖️ Benefits

• Remote work • Monday to Friday, 8:00 AM–5:00 PM Eastern Time schedule

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