Executive Assistant – Recruiting Ops

Job not on LinkedIn

🔥 1 hour ago

💃 Latin America – Remote

💵 $1.5k - $2k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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HireBoost

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2021

🎯 Recruiter

🤝 B2B

👥 HR Tech

Recruitment • B2B • HR Tech

HireBoost is a recruitment platform that helps companies enhance their remote teams by hiring top talent in Latin America. By leveraging a network of highly qualified professionals, HireBoost enables businesses to save on operational costs and improves the hiring experience for both candidates and clients. The platform focuses on facilitating smooth collaboration and communication, ensuring that companies can connect with professionals who meet their technical and cultural needs while also providing a great candidate experience.

📋 Description

• Manage executive calendars, meetings, scheduling, and day-to-day priorities • Help leadership prioritize competing demands and remain focused on high-value activities • Prepare executives for meetings with appropriate context, information, documents, and follow-up items • Triage incoming communications and requests and route them appropriately • Serve as a professional point of contact for internal and external stakeholders • Handle sensitive and confidential information with discretion • Track projects, deadlines, action items, and commitments across the organization • Follow up with team members to ensure commitments are completed on time • Identify bottlenecks, missing information, and potential delays • Maintain visibility into project progress and outstanding priorities • Translate meetings and conversations into action items and ensure follow-through • Support leadership in maintaining accountability across initiatives • Maintain organized systems across Google Drive, Slack, and other company platforms • Support internal documentation and workflows • Identify opportunities to improve processes, organization, and operational efficiency • Assist with administrative and operational projects • Organize, maintain, and update important information • Simplify repetitive work and improve productivity • Support hiring, including initial candidate interviews and reference checks • Coordinate candidate communications and interview scheduling • Support onboarding and team-related administrative processes • Work with HubSpot and GoHighLevel • Use Slack for communication, coordination, and information management • Use ChatGPT or Claude to research, organize information, improve workflows, and increase productivity • Learn and apply new software and systems quickly

🎯 Requirements

• Previous experience as an Executive Assistant, Project Coordinator, Project Manager, Operations Assistant, or in a similar high-ownership role • Experience supporting executives, founders, or leadership teams in a fast-paced environment • Strong organizational and project management skills • Excellent written and verbal English communication skills • Strong attention to detail and ability to manage multiple priorities • Demonstrated ability to work independently with limited supervision • Strong follow-through and accountability • Ability to exercise sound judgment and make reasonable decisions independently • Confidence communicating with executives, team members, candidates, clients, and other stakeholders • High level of discretion when handling confidential information • Strong technology aptitude and ability to learn new systems quickly • Experience with HubSpot • Experience with GoHighLevel • Experience with Slack • Experience with Google Workspace / Google Drive • Experience with ChatGPT or Claude • Experience with project management and task-tracking platforms

🏖️ Benefits

• Opportunity to increase salary based on performance • Opportunity to grow with a fast-growing company and take on increasing responsibility over time