Operational Executive Assistant

🔥 0 minutes ago

💃 Latin America – Remote

💵 $8 - $11 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Create and update clear Standard Operating Procedures (SOPs), especially for agent and client workflows • Assign tasks to appropriate team members and oversee the Transaction Coordinator • Maintain accountability and ensure no details fall through the cracks • Fully own and manage the Founder’s inbox, actively resolving issues and drafting responses independently • Onboard new real estate agents and clients • Conduct brief introductory screening chats to gauge client urgency • Oversee calendar scheduling and prioritize daily tasks • Maintain seamless administrative order during peak market seasons • Support the Founder across core operations for both the real estate firm and affiliated mortgage company • Streamline workflows, protect sensitive data, and build scalable internal systems

🎯 Requirements

• C1 ENGLISH LEVEL IS REQUIRED; the selected candidate will speak strictly in English during their whole shift • Exceptional written and spoken English-Spanish skills • Prior experience supporting a senior executive within the real estate industry is strongly preferred • Proven ability to solve problems autonomously, exercise sound judgment, and drive projects forward without direct supervision • Ability to thrive under high-velocity, peak-season conditions with steadfast consistency and dedication • Strict adherence to data privacy standards and security safeguards when handling sensitive client and financial information • High proficiency in Google Workspace • Must be a LATAM candidate • Must submit a resume and English audio/video recording • Must provide a publicly accessible Loom video recorded in English • Must upload a valid internet speed test screenshot

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