Administrative, Accounting Virtual Assistant

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3 days ago

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Inside Out Group

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Media • Construction • Aerospace

Inside Out Group is a specialized video production company that offers high-end filming services, including time lapse filming, drone filming, photography, and animation. With over 15 years of experience, they cater to diverse sectors such as rail, construction, and infrastructure, providing innovative solutions for challenging projects. Their team is known for its technical expertise and creative approach, ensuring quality media that effectively showcases their clients' projects.

11 - 50 employees

Founded 1991

📱 Media

🚀 Aerospace

📋 Description

• Enter financial transactions into QuickBooks Online (and initially Excel) • Prepare, send, and follow up on all customer invoices • Track and manage accounts payable and receivable, ensuring timely payment of bills • Reconcile receipts, statements, and expense records • Monitor and maintain records of inventory or leftover job materials • Assist in weekly, monthly, and ad-hoc financial reporting • Access company systems via secure login credentials • Work in QuickBooks, Excel, and other company platforms as required • Maintain accuracy and confidentiality across all data and accounts • Maintain and update spreadsheets, records, and internal tracking systems • Communicate with contractors, vendors, and customers when needed • Draft and send emails using a company-provided business email account • Manage digital files and organize documentation for easy access • Support daily operational tasks that help keep the business running smoothly.

🎯 Requirements

• 2+ years of bookkeeping or administrative experience, preferably supporting US-based companies. • Strong proficiency in QuickBooks Online and Microsoft Excel. • Excellent attention to detail; able to identify errors and maintain clean financial records. • Highly organized, capable of managing multiple tasks in a fast-paced environment. • Strong written and verbal communication skills. • Bilingual (English/Spanish) strongly preferred due to regular interaction with contractors and customers.