Executive Virtual Assistant

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🕒 May 27

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Ironbrij

WebsiteLinkedInAll Job Openings

1 - 10 employees

🤝 B2B

🎯 Recruiter

B2B • Recruitment

<Ironbrij> is an Australia-based provider of virtual assistant and business coaching services that helps small businesses, coaches, NDIS providers and charities streamline operations. The company offers administrative support, social media management, accounting and payroll assistance, recruitment and onboarding of virtual assistants, and ongoing VA management to improve productivity and free clients to focus on strategic growth.

📋 Description

• Manage calendars, scheduling, appointments, and rescheduling • Coordinate meetings, Zoom calls, workshops, and speaking engagements • Organise domestic and international travel arrangements and itineraries • Manage inboxes, communications, and operational priorities • Maintain accurate records, systems, and documentation • Support daily business operations and workflow management • Anticipate needs and proactively resolve issues • Liaise professionally with clients regarding scheduling and appointments • Support onboarding and client communication processes • Ensure a premium client experience with timely and professional communication • Maintain confidentiality and high attention to detail in all interactions • Build and manage workflows inside Go High Level (GHL) • Create landing pages, automations, funnels, forms, and campaigns • Manage CRM systems and client databases • Use ClickUp (or similar tools) for task and project management • Support continuous system optimisation and process improvement • Coordinate retreats, workshops, masterminds, online events, and luxury experiences • Manage event logistics, schedules, timelines, and communications • Support both online and in-person event execution • Assist with attendee coordination, planning, and preparation • Opportunity to attend and support international retreats and events

🎯 Requirements

• Minimum 2+ years experience as an Executive Assistant supporting a coach, entrepreneur, speaker, or high-performance business • Experience working in fast-paced environments with shifting priorities • Proven experience coordinating events, retreats, workshops, or masterminds • Highly proficient in Go High Level (GHL) • Ability to independently build workflows, automations, funnels, and landing pages • Experience with ClickUp or similar project management tools • Strong proficiency in Google Workspace, Zoom, Canva, Slack, and digital business systems • Fast learner with strong technical adaptability • Exceptional organisation and time management skills • Proactive, solution-oriented mindset • Strong communication and interpersonal skills • Calm and composed under pressure • High attention to detail and execution quality • Reliable, trustworthy, and accountable • Self-motivated with ability to work independently • Positive, get it done attitude • Flexible and adaptable to changing priorities • Passion for personal development, mindset, and leadership

🏖️ Benefits

• Permanent • Work from home • Great team of smart people, in a friendly and open culture • Real responsibilities and challenges in a fast-evolving company • 7-14 days annual leave credits