Administrative & Scheduling Coordinator

Job not on LinkedIn

🔥 2 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

✨ Administrative Coordinator

🚫👨‍🎓 No degree required

👻 Ghost score 12%

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• No salary listed.

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Iterative Health

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51 - 200 employees

🏥 Healthcare

💼 Consulting

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Iterative Health is a company focusing on revolutionizing gastrointestinal (GI) care through advances in artificial intelligence and machine learning. They aim to optimize clinical trials and empower physicians with AI tools, particularly for colorectal cancer screening and surveillance. Their mission is to bring precision GI care worldwide by developing a complete ecosystem using cutting-edge technology. Iterative Health combines services and technology to enhance clinical research practices and has been recognized in the field of gastroenterology for its pioneering work and collaboration with leading scientists.

📋 Description

• Coordinate meetings between prospective clients, external partners, and members of the Business Development team • Manage scheduling requests and coordinate calendars across multiple US time zones, primarily Eastern Time • Communicate with prospects via email to identify availability, confirm meetings, and coordinate scheduling changes • Send professional meeting invitations, calendar holds, and confirmations, ensuring all details are accurate • Monitor meeting confirmations and proactively follow up with prospects when responses are outstanding • Manage rescheduling requests, resolve calendar conflicts, and minimize scheduling delays • Ensure meetings are scheduled with the appropriate internal stakeholders and that participants have the necessary information • Maintain accurate records of scheduled meetings, communications, and follow-up activities • Book travel for the Business Development team and others, as requested • Provide general administrative support to the organization and other departments as needed

🎯 Requirements

• 2+ years of experience in administrative support, virtual assistance, scheduling, executive assistance, or a similar coordination role • Exceptional written and verbal English communication skills, including excellent grammar, spelling, punctuation, and proofreading abilities • Ability to independently draft polished, professional business emails and correspondence • Strong experience with calendar management, meeting coordination, and scheduling across multiple time zones • Proficiency in Google Workspace and/or Microsoft Office, particularly Gmail or Outlook, Google Calendar or Outlook Calendar, Word or Google Docs, and Excel or Google Sheets • Strong organizational skills and exceptional attention to detail • Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision • Professional, responsive, and comfortable communicating directly with US-based colleagues and external stakeholders • Reliable internet connectivity and a suitable remote working environment • Willingness and ability to work hours that align with US business operations, including US Eastern Time • High degree of professionalism, accountability, discretion, and adaptability • Preferred: experience supporting a US-based company or working with US-based clients and stakeholders • Preferred: experience supporting Business Development, Sales, Partnerships, or other client-facing teams • Preferred: experience working in healthcare, life sciences, technology, or another fast-paced business environment

🏖️ Benefits

• Remote work arrangement • Suitable remote working environment • Reliable internet connectivity requirement

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