Freelance Executive Assistant, Finance Experience

🔥 0 minutes ago

Apply Now

Find Similar Remote Jobs

Receive Emails For Remote Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

JamPot

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🎯 Recruiter

⚡ Productivity

B2B • Recruitment • Productivity

JamPot is a company that offers flexible, on-demand business support services by providing access to a wide network of highly qualified freelancers. Businesses can hire specialists for various functions such as finance, legal, marketing, web development, human resources, and more. JamPot's unique approach allows companies to pay for only what they need, offering scalable support to adapt to growing business demands. By rigorously vetting their freelancers, JamPot ensures quality and efficiency, enabling businesses to focus more on their core operations while saving time and costs associated with traditional recruitment.

📋 Description

• Serve as a trusted Executive Assistant supporting leadership with day to day administrative, operational and finance related activities. • Manage complex calendars, schedule meetings, coordinate appointments and handle executive communications in a fast paced remote environment. • Assist with finance related tasks including expense tracking, invoice management, budgeting support, financial reporting coordination and record keeping. • Coordinate meetings and communications with internal teams, external partners and stakeholders while maintaining organized workflows and documentation. • Support project coordination, task tracking and follow up on key initiatives to ensure deadlines and priorities are met. • Conduct research, prepare reports, meeting summaries and presentations to support executive decision making. • Utilize tools such as ChatGPT, Claude AI and other productivity platforms to improve efficiency and streamline administrative processes. • Maintain accurate records, organize business documents and ensure confidential information is handled with discretion. • Assist with process improvements, workflow optimization and operational support across various business functions. • Monitor action items, manage priorities and provide proactive support to help executives stay organized and focused on strategic objectives. • Support travel planning, event coordination and other executive assistance responsibilities as needed. • Adapt to changing priorities and work independently while maintaining a high level of professionalism, accountability and attention to detail.

🎯 Requirements

• Proven experience supporting executives, founders or leadership teams as an Executive Assistant, Executive Partner or similar administrative support role. • Experience managing calendars, scheduling meetings, coordinating travel and handling executive communications in a fast paced environment. • Finance experience including expense tracking, invoice management, budgeting support, financial reporting assistance or bookkeeping support. • Familiarity with accounting software and financial tools such as QuickBooks, Xero or similar platforms is preferred. • Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines simultaneously. • Excellent written and verbal communication skills with strong attention to detail. • Comfortable working with technology and AI productivity tools such as ChatGPT, Claude AI and other workflow automation platforms. • Experience using collaboration and productivity tools such as Google Workspace, Slack, Notion and project management systems. • Ability to maintain confidentiality and handle sensitive business and financial information with professionalism and discretion. • Strong problem solving skills with the ability to work independently and proactively identify solutions. • Experience supporting remote teams and coordinating with stakeholders across different time zones is preferred. • Ability to adapt quickly in a startup or fast changing environment while maintaining a high level of accuracy and accountability. • Familiarity with fintech, AI, Web3, crypto or emerging technology industries is a plus but not required.

🏖️ Benefits

• You will be working as a contractor under the The People Group company name, therefore you are not a direct employee and only work as a contractor for our business. • The benefit of this structure means, all of our clients sign contracts directly with The People Group and not you as the Contractor, therefore you are protected as a remote contractor as The People Group take cares of the client service side of the function.