Business Operations Administrator

Job not on LinkedIn

🕒 3 days ago

🌵 Arizona, Colorado, +3 more states – Remote

🌵 Arizona – Remote ⛰️ Colorado – Remote 🥔 Idaho – Remote 🤠 Texas – Remote ⛷️ Utah – Remote

💵 $45k - $60k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Business Operations

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Jones Lang LaSalle Americas, Inc.

WebsiteLinkedInAll Job Openings

10,000+ employees

🏠 Real Estate

🤝 B2B

💼 Consulting

Real Estate • B2B • Consulting

Jones Lang LaSalle Americas, Inc. is a company that provides commercial real estate services for corporations and investors worldwide. Their focus is on helping clients save money, increase productivity, and improve sustainability in real estate operations.

📋 Description

• Manage end-to-end onboarding and offboarding processes using automated workflows and Smartsheet, including provisioning and revoking access to account technologies, coordinating welcome communications, and maintaining comprehensive process documentation • Administer SharePoint sites across multiple levels including content updates, site architecture, page creation, permissions management, and ongoing maintenance to ensure optimal functionality and user experience • Create, edit, and manage Smartsheet forms, workflows, and automation including setting up notification systems, configuring access permissions, and building solutions that anticipate downstream operational needs • Provide ad hoc administrative support to the Account Senior Leadership Team including calendar coordination, meeting scheduling, travel coordination, and logistical planning • Facilitate in-person meeting logistics including reserving meeting spaces, coordinating catering, and providing recommendations for hotels, restaurants, and team activities • Coordinate and execute special account initiatives and engagement activities, including volunteer opportunities and team-building events, ensuring seamless execution across a distributed workforce • Support client-led functions by coordinating information requests and ensuring timely, accurate responses to stakeholder needs • Maintain organizational charts using Organimi, ensuring accuracy and timely updates that reflect team changes across 500+ employees • Anticipate leadership needs and take initiative to address them proactively, exercising sound judgment when handling sensitive information and maintaining strict confidentiality

🎯 Requirements

• 2+ years of experience in administrative coordination, operations support, business operations, or related field • Demonstrated proficiency with SharePoint administration including content management, site creation, and permissions management • Advanced proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) • Proven ability to think proactively and anticipate downstream implications of tasks and decisions • Exceptional organizational skills with ability to manage multiple priorities simultaneously in a fast-paced, remote environment • Strong attention to detail with commitment to accuracy and follow-through • Self-motivated professional who works independently while knowing when to seek guidance • Excellent written and verbal communication skills with ability to interact professionally across all organizational levels • Problem-solving mindset with ability to navigate ambiguity and find creative solutions

🏖️ Benefits

• 401(k) plan with matching company contributions • Comprehensive Medical, Dental & Vision Care • Paid parental leave at 100% of salary • Paid Time Off and Company Holidays • Early access to earned wages through Daily Pay