Business Support, PDS Projects

Job not on LinkedIn

🔥 14 hours ago

🚗 Michigan, Texas – Remote

🚗 Michigan – Remote 🤠 Texas – Remote

💵 $55k - $65k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

✨ Business Support

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Jones Lang LaSalle Americas, Inc.

WebsiteLinkedInAll Job Openings

10,000+ employees

We provide commercial real estate services for corporations and investors across the globe that save money, increase productivity and improve sustainability.

📋 Description

• Drive the weekly reporting cycle from start to finish. • Coordinate data collection from Senior Project Managers, consolidate inputs across the portfolio, validate accuracy, and produce client-ready weekly status reports that meet both JLL and client formatting standards—all delivered on time, every week. • Maintain data integrity across all project tracking systems. • Perform quality checks on budget, schedule, and safety data submissions, identify inconsistencies or gaps, and work directly with project managers to resolve issues before they reach the client or executive leadership. • Manage comprehensive document control operations. • Ensure all project documents—contracts, submittals, RFIs, change orders, compliance records—are current, properly filed, and accessible across both JLL platforms (Adaptive Work, Ingenious, SharePoint) and client-designated systems, maintaining audit-ready documentation standards. • Develop and maintain analytical tracking tools. • Build and update Excel-based dashboards, pivot tables, and rollup reports that provide portfolio-wide visibility into project performance, enabling data-driven decision-making for account leadership and client executive presentations. • Coordinate seamless information flow between stakeholders. • Upload completed reports and documentation to client portals on schedule, maintain distribution logs, prepare meeting materials and agendas, take minutes, track action items, and ensure all parties have access to the information they need when they need it. • Support project setup and team onboarding activities. • Establish file structures for new projects, provision system access for new hires, maintain team rosters and contact directories, and handle special projects or ad hoc research requests that support the broader account management function. • Continuously improve operational efficiency. • Identify opportunities to streamline reporting workflows, enhance data collection processes, and leverage technology to reduce manual effort while increasing accuracy and responsiveness across the account portfolio.

🎯 Requirements

• Minimum 2–3 years of experience in project coordination, administrative support, or data analyst roles within construction, real estate, or facilities management environments • Advanced Microsoft Excel proficiency including pivot tables, complex formulas, data validation, conditional formatting, and chart creation for analytical reporting • Demonstrated ability to manage multiple concurrent deadlines with exceptional accuracy in fast-paced, deadline-driven environments where errors have client-facing consequences • Strong written communication skills with meticulous attention to detail—capable of producing polished, professional client-deliverable documents with minimal supervision • Proficiency across the Microsoft Office 365 suite (Word, PowerPoint, Outlook, Teams, SharePoint) with comfort navigating cloud-based collaboration platforms • Proven ability to work independently and proactively in remote or distributed team environments, taking ownership of deliverables without constant oversight • Organizational excellence and disciplined approach to record-keeping, version control, and systematic file management.

🏖️ Benefits

• 401(k) plan with matching company contributions • Comprehensive Medical, Dental & Vision Care • Paid parental leave at 100% of salary • Paid Time Off and Company Holidays • Early access to earned wages through Daily Pay