Executive Support Assistant

🔥 2 hours ago

🌐 Argentina, Honduras, +4 more countries – Remote

🇦🇷 Argentina – Remote 🇭🇳 Honduras – Remote 🇨🇱 Chile – Remote 🇸🇻 El Salvador – Remote 🇵🇪 Peru – Remote 🇲🇽 Mexico – Remote

💵 $1.1k - $1.1k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👔 Executive

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Assist with billing, invoicing, timesheet reviews, and financial record maintenance • Support client billing follow-ups, payments, and administrative processes • Manage inboxes, calendars, reports, documents, and routine administrative tasks • Enter and update client, company, matter, and project information • Update and maintain records in QuickBooks, Minute7, CRM, and other firm systems • Assist with reports, CRM cleanup, workflow administration, and special projects • Follow up with team members as directed to ensure projects stay on track • Track interactions, meeting notes, summaries, and supporting documentation • Monitor project updates, deadlines, assignments, and workflow status • Conduct data accuracy checks and identify missing or inconsistent information

🎯 Requirements

• Experience working in a law firm or other professional services environment • Experience supporting billing, client intake, project coordination, CRM management, or administrative operations • Proficiency with one or more of the following: QuickBooks Online, Minute7, Airtable, Tresorit, CRM platforms, or Microsoft 365 • Strong attention to detail with the ability to identify errors, missing information, and process inconsistencies • Excellent organizational, communication, and follow-up skills • Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and professionalism • English and Spanish languages

🏖️ Benefits

• Remote work opportunity • Great Place to Work Certification environment