Legal Assistant, Legal Case Documentation

🔥 15 minutes ago

🌐 Brazil, South Africa – Remote

🇧🇷 Brazil – Remote 🇿🇦 South Africa – Remote

💵 $1.1k - $1.2k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚖️ Legal Assistant

👻 Ghost score 20%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Support the transition of new legal matters from the Sales team to the Legal team • Ensure newly signed matters are accurately assigned, properly categorized, and fully documented in the firm’s systems • Review historical matters, update records, and maintain consistent and accurate database information • Communicate regularly with Sales and Legal team members regarding matter setup and documentation • Identify discrepancies or incomplete information and follow up internally for clarification • Verify assignments, fields, required questions, payment information, third-party forms, and supporting documentation • Add or update case subcategories and relevant classifications • Escalate issues to prevent incomplete information from moving through the process • Enter and maintain accurate case and matter information in Clio • Confirm new matters are assigned to the appropriate attorney or legal team member • Review newly opened matters for completeness before transitioning them to the Legal team • Categorize matters by case type, including divorce, custody, prenup, and postnup • Review newly signed representation agreements for completeness and accuracy

🎯 Requirements

• English Only position with strong written English communication skills required • Previous experience in a legal assistant, legal administrative, legal intake, case administration, data entry, records management, or administrative support role is preferred • Legal experience is beneficial, but strong administrative and data management experience will also be considered • Comfortable working in a primarily administrative and data entry focused environment • Able to manage a high volume of matters while maintaining accuracy and organization • Comfortable reviewing records, identifying inconsistencies, and following up internally for clarification • Able to prioritize urgent new matter assignments while progressing longer term administrative projects • Comfortable working independently with minimal supervision • Proficiency with Clio, SharePoint, Microsoft Teams, and Microsoft Outlook • Exceptional attention to detail and accuracy • Strong organizational and time management skills • Excellent written English and professional communication skills • Strong data entry and records management abilities • Ability to identify missing, inconsistent, or unclear information • Proactive approach to resolving administrative gaps • Strong prioritization skills and ability to manage multiple matters simultaneously • Comfortable asking clear and timely clarification questions • Ability to follow established processes and maintain consistent data standards • Strong independent work ethic and ability to manage workload effectively • Comfortable working with case management and administrative systems • Ability to work efficiently without compromising accuracy

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