Administrative Assistant

🔥 11 minutes ago

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Latino Legends

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2025

🎯 Recruiter

👥 HR Tech

Recruitment • HR Tech

Latino Legends is a recruitment platform and talent marketplace focused on connecting Latin American professionals with remote job opportunities worldwide. The company operates a candidate portal that offers transparent application tracking, profile management, and real-time notifications, and it supports employers by sourcing and placing Latin American talent across a range of remote roles and industries. Latino Legends emphasizes showcasing Latin American skills and helping candidates access global opportunities while managing the hiring process for employers.

📋 Description

• Place and manage product orders for active interior design projects • Monitor purchasing budgets and pace purchases within spending limits • Track orders across vendors and coordinate deliveries with installers • Maintain purchasing records in project management software • Communicate with warehouse teams about deliveries, damaged items, and inventory • Confirm receipt of products before installation • Resolve delayed, missing, or damaged orders and coordinate replacements or reorders • Coordinate clients, designers, and internal team members • Maintain project documentation, files, task statuses, and deadlines • Send onboarding materials, project checklists, presentation packages, handoff communications, and purchasing reminders • Document meeting notes, decisions, and next steps • Create instructional videos for clients navigating design files • Respond to client inquiries and escalate complex requests • Prepare installation guides and manage replacement or out-of-stock product requests • Review client revision requests before escalation to senior designers • Maintain digital product libraries, design resources, product collections, and affiliate purchasing links • Update internal documentation and provide administrative support to designers and project teams

🎯 Requirements

• 1–3 years of experience as a Virtual Assistant, Project Coordinator, Administrative Assistant, or Operations Coordinator • Experience supporting an interior design firm, architecture practice, or creative agency strongly preferred • Exceptional organizational skills and ability to manage multiple projects simultaneously • Strong attention to detail in purchasing, documentation, and order tracking • Familiarity with interior design terminology, purchasing workflows, trade vendors, purchase orders, lead times, and U.S. measurements • Ability to work independently in a fast-paced, growing business • Proficiency with project management software and documentation systems • Excellent written and verbal English communication skills • Professional communication with clients, vendors, and internal teams • Ability to learn new systems quickly and adapt to evolving processes

🏖️ Benefits

• Full-Time employment • Fully remote work • Remote from LATAM • Work MST hours • Salary of $1,200–$1,700 USD/month