Executive Assistant – CEO

Job not on LinkedIn

🔥 0 minutes ago

🇵🇦 Panama – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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MasAlto Capital

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🏨 Hospitality

📦 Logistics

Consulting • Hospitality • Logistics

MasAlto Capital is a family office that partners with tech and sustainable hospitality projects, driven by values like humility, creativity, and sustainability. Led by serial entrepreneur Vladimir Suarez, the company invests in forward-thinking startups and scale-ups, aiming to transform the world positively. With offices in Singapore and Panama, MasAlto Capital leverages its extensive experience and network to support entrepreneurs globally. The firm focuses on elevating promising ventures that align with its mission to make positive changes in the world, with over 20 teams supported around the globe.

📋 Description

• Manage the CEO's calendar, schedule meetings, and coordinate appointments and commitments • Organize meetings, prepare agendas, gather relevant materials, and document key decisions and action items • Track pending tasks, deadlines, and follow-ups to ensure commitments are completed on time • Coordinate with department leaders and team members regarding outstanding tasks, projects, and priorities • Manage and prioritize email correspondence, flagging urgent matters and drafting responses when needed • Prepare and organize reports, presentations, spreadsheets, and other executive documents • Conduct research and gather information to support the CEO's decision-making • Coordinate business travel, including flights, accommodations, transportation, and itineraries when required • Handle confidential information and sensitive business matters with discretion • Support the coordination of company meetings, projects, and special initiatives • Maintain organized records, documentation, and follow-up systems • Identify scheduling conflicts, potential delays, and pending matters requiring the CEO's attention • Improve administrative workflows and communication processes to increase efficiency • Support and coordinate special projects and initiatives assigned by the CEO, tracking tasks, deadlines, and deliverables • Perform additional administrative and coordination tasks as assigned by the CEO

🎯 Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role • Excellent organizational and time-management skills • Strong written and verbal English communication skills; Spanish is an advantage • Excellent attention to detail and follow-through • Ability to manage multiple priorities and meet deadlines • Strong written communication and professional correspondence skills • Ability to handle confidential information with discretion • Proactive, resourceful, and solution-oriented mindset • Ability to work independently with minimal supervision • Proficiency in Google Workspace, including Gmail, Google Calendar, Docs, Sheets, and Slides • Familiarity with project management and communication tools such as Basecamp is an advantage • Comfortable working remotely in a fast-paced environment with changing priorities • Availability to work Monday to Saturday, 9 am to 6 pm Panama time

🏖️ Benefits

• Remote work arrangement