Events Coordinator

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Million Dollar Sellers

WebsiteLinkedInAll Job Openings

1 - 10 employees

🛍️ eCommerce

🤝 B2B

eCommerce • B2B

Million Dollar Sellers is an exclusive community designed for accomplished e-commerce entrepreneurs, specifically those who have generated over $1 million in revenue. The organization provides a space for vetted Amazon sellers, e-commerce founders, and CEOs to network, learn, and grow their businesses. With over 650 community members and chapters worldwide, MDS offers a variety of events, including virtual calls, member-exclusive events, annual summits, and chapter meetups, ensuring plenty of opportunities for members to connect and gain insights. The community focuses on advanced resources and networking opportunities to help established sellers scale their businesses and includes member benefits like access to a vast collection of digital content, accountability squads, and one-on-one member connections.

📋 Description

• Own the full event lifecycle for every assigned event, from the initial planning document through post-event wrap-up, across all MDS community event formats including founder socials, boardrooms, roundtables, masterminds, and chapter events. • Build and maintain event project plans and timelines for each event, tracking every deliverable, deadline, and stakeholder action so nothing is left to chance or memory. • Coordinate simultaneously across multiple events and locations managing overlapping timelines and formats without losing accuracy or attention to detail on any of them. • Serve as the primary operational point of contact for each event you manage, the person the Events Director can trust to have every detail handled without needing to check in. • Source, evaluate, and confirm venues appropriate to the event format, private dining rooms for founder socials, boardroom-style spaces for roundtables, conference setups for masterminds, ensuring the physical environment matches the experience MDS is creating. • Manage all venue logistics including contracts, A/V and tech requirements, catering coordination, room setup, signage, and day-of contact management. • Maintain a contingency plan for every event with backup venue options and escalation protocols ready before the event date arrives. When things go wrong, you have already planned for it. • Track and reconcile event budgets coordinating with the Events Director on cost management and ensuring expenses are logged and reported accurately. • Brief every event host thoroughly before every event, providing a clear checklist document, format guidance, audience context, timing expectations, and answers to every question they might have on the day. • Ensure hosts are confident and prepared, not just informed. You follow up, you rehearse if needed, and you confirm readiness before the event, not on the morning of. • Build and manage a host pipeline for chapter events identifying, onboarding, and preparing MDS members who want to host future events in their cities. • Develop reusable host briefing templates and checklists for each event format so onboarding a new host is efficient, consistent, and high-quality every time. • Collect, review, and format all event presentations and materials ensuring they are polished, on-brand, and ready well before the event date, not the morning of. • Build run-of-show documents for every event covering the full agenda, timing, speaker order, transitions, AV cues, and any contingency notes the host or team needs to execute smoothly. • Coordinate with the creative team on event materials including name badges, signage, digital assets, and any branded materials needed for each format. • Maintain a library of event templates, run-of-show formats, and presentation frameworks by event type so the team is not starting from scratch every cycle. • Manage guest lists and RSVPs for each event in coordination with the Community and Membership teams, ensuring the right members are invited, confirmed, and reminded. • Send pre-event communications to attendees covering logistics, location details, format expectations, and anything they need to show up prepared. • Coordinate the inclusion of prospective members at relevant events, working with the BD and Membership teams to identify guests whose attendance could lead to community applications. • Collect post-event feedback from attendees and hosts, synthesizing results into a structured debrief for the Events Director with clear takeaways and improvement recommendations for the next cycle. • Coordinate the logistics for chapter events across multiple cities managing city-specific venues, local hosts, and event formats while maintaining a consistent MDS standard of quality across all locations. • Support the squad program with event touchpoints including coordination of squad-specific gatherings, roundtables, and milestone events that deepen group engagement. • Maintain a chapter event calendar keeping the full schedule of upcoming chapter and squad events visible, organized, and accessible to internal stakeholders. • Flag capacity, timing, or resource conflicts across the chapter calendar proactively, bringing issues to the Events Director with a proposed resolution before they become day-of problems. • Work hand in hand with the Events Director on all event planning, execution, and debrief, keeping them fully informed and never creating surprises on event day. • Coordinate with Community, Membership, Marketing, and Partnerships teams to ensure events are aligned with broader organizational priorities and that the right members, prospects, and partners are present at each event. • Support the Events Director on larger MDS flagship events as needed—contributing your coordination skills to Summits, MDS Days, and other major gatherings beyond the chapter and squad event calendar.

🎯 Requirements

• 2+ years of event coordination or event management experience where you were responsible for end-to-end logistics across multiple simultaneous events—not just supporting someone else’s plan. • Demonstrated ability to manage multiple events and formats simultaneously with overlapping timelines, without losing detail or dropping deliverables. • Strong organizational skills and obsessive attention to detail. You build checklists, you document everything, and you do not rely on memory for anything that matters. • Excellent written and verbal communication skills with the ability to brief hosts, write clear attendee communications, and update internal stakeholders without needing to be prompted. • Experience with project management and coordination tools (ClickUp, Airtable, Google Workspace, or equivalent) for tracking event timelines, tasks, and documents. • Proactive problem-solver who anticipates issues before they happen and has a backup plan ready. You do not surface problems without a proposed solution. • Comfortable traveling for in-person event execution and representing MDS on the ground with professionalism and care. • Self-directed in a remote-first environment with the discipline to manage a complex event calendar independently and keep stakeholders informed without being chased.

🏖️ Benefits

• Global Work Flexibility: Our ‘office’ is wherever you are—work from home, a café, or while traveling, as long as you’re aligned with Eastern Time for core hours. • Outcome-Driven Work Culture: We prioritize results over rigid schedules. Manage your day your way, focusing on outcomes, not hours. • Autonomous Time Management: We trust you to balance work and personal life. We do not track time off; we take company-wide breaks at major holidays and have a monthly Friday off. • Elite Networking Opportunities: Engage with over 700 leading e-commerce entrepreneurs at the events you coordinate. These are not just work events—they are genuine opportunities to build relationships with some of the most successful founders in the world. • Exclusive Event Access: Attend and represent MDS at exclusive, high-profile events around the world. These are gateways to new experiences, cultures, and a global professional network. • Dynamic Community of Innovators: Work inside a world-class e-commerce community and build relationships with a driven, talented team. • Continuous Professional Development: Grow your event coordination and community-building skills within a fast-evolving organization that runs nearly 100 events per year. • Impactful Work: The events you coordinate directly shape whether members feel the MDS community is worth their time and investment—and whether prospective members decide to apply. That’s a real and meaningful responsibility.