Senior HR/People Ops Specialist – Payroll, Benefits, Compliance

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🕒 March 30

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Mimica

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤖 Artificial Intelligence

☁️ SaaS

🏢 Enterprise

Artificial Intelligence • SaaS • Enterprise

Mimica is a company that specializes in AI-powered process discovery and automation opportunities for businesses. By observing a team's work, Mimica maps current processes, identifies areas for improvement, and prioritizes them based on time savings and ease of automation. The company offers process intelligence metrics that help prioritize high-ROI transformation and automation activities. Mimica emphasizes data security and compliance with standards such as GDPR, ISO 27001, and SOC 2. Its products, including Mimica Miner and Mimica Mapper, aim to accelerate business transformation and improve efficiency through accurate process mapping and automation.

📋 Description

• Own pre-hire compliance requirements, including right to work checks, documentation, and contract readiness, ensuring employees are correctly set up before day 1 • Handle new joiner, leaver, and employment change transactions – generating contracts, amendments, employment verifications, salary certificates, and formal notices • Prepare, validate, and submit payroll inputs, including salary, incentives, deductions, and adjustments • Audit outputs from payroll providers, reconciling discrepancies and catching errors before employees do • Ensure correct handling of social security contributions, income tax withholdings, and settlements, including cesantías and liquidaciones • Own enrolment, changes, and issue resolution for private healthcare and statutory benefits • Manage leave processes, including statutory and company leave, ensuring alignment across policy, systems, and payroll outputs • Be the go-to person for employee queries on employment terms, payslips, taxes, and benefits, resolving issues with clarity and confidence • Stay ahead of regulatory changes and implement them proactively, ensuring our practices are compliant with CCSS, MTSS, DGT, and INS • Support audits, filings, and statutory reporting for Costa Rica • Maintain clean, structured employee data across HRIS and payroll systems

🎯 Requirements

• Background in HR services and payroll coordination • Working knowledge of labor law and employment practices in Costa Rica, and the ability to apply these in practice • Hands-on experience with benefits and leave management, including how they impact payroll and compliance • Execution depth. You are comfortable doing detailed, repetitive work such as data input, audits, and reconciliation, and you consistently catch issues others miss • Proven ability to operate without full structure, interpreting requirements and building practical, fit-for-purpose processes as you go

🏖️ Benefits

• Generous compensation + stock options - aligned with our internal framework, market data, and individual skills. • Distributed work: Work from anywhere - fully remote, in our hubs, or a mix. • Company-issued laptop, remote setup stipend, and co-working budget • Flexible schedules and location • Ample paid time off, in addition to local public holidays • Enhanced parental leave • Health & retirement benefits • Annual learning & development budget • Annual workaways and regular virtual & in-person socials • Opportunity to contribute to groundbreaking projects that shape the future of work