AI-Enabled Executive Assistant – Engagement Manager

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🕒 March 31

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Mindmaven

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2008

👥 HR Tech

⚡ Productivity

Coaching • HR Tech • Productivity

Mindmaven is a coaching service that focuses on helping leaders maximize their productivity and achieve their fullest potential. By implementing strategic delegation and leveraging the capabilities of Executive Assistants, Mindmaven enables executives to free up to 12 hours each week. Their unique methodologies, which include over 87 playbooks centered on Leverage, Intent, and Fellowship, are designed to enhance proactive leadership and improve workplace efficiency. Mindmaven not only coaches executives but also assists in recruiting top-tier Executive Assistants to ensure leaders can focus on what truly matters, driving their organizations to success.

📋 Description

• Calendar and schedule management • Email and inbox management • Meeting coordination and follow-ups • Task and time management • CRM and database management • Research and reporting • Project coordination • Executive support as needed • Use AI tools (e.g., ChatGPT or similar) to draft emails, summarize information, and improve workflows • Apply prompt engineering techniques to get high-quality outputs from AI tools • Identify repetitive tasks and automate processes where possible • Set up and manage tool integrations (e.g., Zapier, Make, API-based workflows) • Optimize workflows across tools like Asana, Slack, Notion, Google Workspace, CRM systems • Maintain and improve internal systems for efficiency and scalability • Support executives in leveraging AI for decision-making and productivity

🎯 Requirements

• At least 1 year of Executive Assistant experience, preferably in Financial, Tech, Legal, VC, or startup environments • At least 1 year of graveyard shift experience (Required) • At least 1 year of remote work experience (Required) • Fluent in English (written and spoken) • Intermediate proficiency in Google Workspace and/or Microsoft Office • Strong experience with tools like Asana, Slack, Zoom • Familiarity with automation tools (Zapier, Make, etc.) (Highly preferred) • Experience using AI tools and prompt engineering (Highly preferred) • Proficiency in managing email and calendar via Gmail or Outlook • Typing speed of at least 60 WPM • Philippine-based (Required)