Executive Assistant

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MOD Careers

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2008

🤝 B2B

🎯 Recruiter

B2B • Remote Work • Recruitment

MOD Careers is a platform that empowers global talent by offering job opportunities that allow individuals to work from home as virtual assistants. The company focuses on building a supportive community for professionals seeking stability and career advancement in remote work settings. With a variety of job listings aimed at diverse international roles, MOD Careers facilitates access to flexible employment options.

📋 Description

• Handle document formatting, research tasks, and other administrative work; identify and close operational gaps proactively • Draft, edit, and send emails and responses on behalf of the partners, maintaining their voice and a high standard of professionalism • Conduct targeted research tasks and synthesize information to support the partners' decision-making • Own and optimize complex, constantly evolving calendars for two senior executives; manage competing priorities, time zones, and logistics with precision • Serve as a polished, professional point of contact when appropriate • Coordinate all domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries • Manage expense reporting, reconciliations, and day-to-day administrative workflows • Provide meaningful personal assistance alongside professional support, including managing personal appointments, family logistics, vendor coordination, and ad hoc tasks that keep the partners' lives running smoothly

🎯 Requirements

• 5–7+ years of Executive Assistant, Executive Operations, or Senior Administrative Support experience supporting senior executives in a fast-paced professional environment • Previous experience within Management Consulting, Strategy Consulting, Private Equity, Professional Services, or High-Growth Startup environments strongly preferred • Proven experience managing complex calendars, travel arrangements, executive communications, and high-priority administrative tasks • Exceptional organizational skills with the ability to create structure, systems, and processes • Highly proactive with the ability to anticipate executive needs and solve problems independently • Strong written and verbal English communication skills • Demonstrated ability to maintain strict confidentiality and exercise sound professional judgment • Capable of managing multiple priorities while maintaining accuracy and attention to detail • Comfortable managing upward, providing thoughtful recommendations, and taking ownership of outcomes • Able to support both professional and personal executive tasks with a high level of discretion and efficiency • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) • Experience using Zoom and Slack in a professional setting • Tech-savvy with the ability to quickly learn and adapt to new software, tools, and systems • Strong time-management, prioritization, and problem-solving abilities • Experience working in a remote or distributed team environment is a plus • Bachelor's degree preferred but not required with relevant executive support experience

🏖️ Benefits

• $400 Placement Bonus after successfully completing your first 30 days with your first MOD client • Independent Contractor Referral Program – Earn up to $330 for every successful referral • MOD Cash Advance Program available after 6 months of active service with MOD client/s • Comprehensive HMO Coverage for you and 1 dependent, starting after 6 months of active service with MOD client/s • Dental Benefits through Maxicare Dental Hub • Optical Reimbursement for HMO principal members • Group Life Insurance with Accidental Death & Dismemberment coverage • Maternity Reimbursement for both normal and Caesarean delivery • 6 Paid US Holidays • 7 Additional Vacation Leave Credits after 10 months of active service with the current MOD client • 7 Additional Sick Leave Credits after 1 year of active service with the current MOD client/s • Unlimited Upskilling Opportunities through MODUniversity • Mentorship and collaboration with global leaders and teams • Clear career advancement pathways within the organization • Diverse, inclusive, and supportive workplace environment