Executive Assistant, Finance

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟠 Senior

🔴 Lead

💸 Financial Planning and Analysis (FP&A)

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Mozilla

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1998

👥 B2C

🔒 Cybersecurity

B2C • Cybersecurity • Software

Mozilla is a non-profit organization dedicated to promoting an open and accessible internet. They are the makers of the popular Firefox browser, which emphasizes user privacy, speed, and control. Mozilla also offers a range of products that focus on internet security and privacy, including Mozilla VPN, Firefox Relay, and Mozilla Monitor. Additionally, the organization is involved in open-source projects, AI innovation, and advocating for digital rights. Mozilla aims to empower users with trustworthy technology and policies that protect privacy, support open-source AI development, and foster accountability for tech companies.

📋 Description

• Act as a trusted partner and extension of the CFO and VP of Finance, providing proactive, high-level support that frees them to focus on Mozilla's most important financial and strategic priorities. • Own complex, fast-moving calendars across both leaders: prioritize and sequence meetings, resolve conflicts, protect focus time, and align scheduling with Finance deliverables, Board cycles, and enterprise priorities. • Run the operating rhythm of the CFO's office: plan and facilitate Finance and leadership meetings, prepare agendas and materials, capture decisions and action items, and drive follow-through. • Prepare and refine executive-level presentations, reports, briefing materials, and correspondence for leadership meetings, business reviews, and external stakeholders. • Coordinate domestic and international travel and manage expense reports. • Serve as a key point of contact between the executives, their teams, and internal and external partners, ensuring timely, professional communication and follow-up. • Support Audit committee, Investment Committee and Board preparation, including logistics, materials, and minutes as needed. • Plan logistics for team offsites, work weeks, and events. • Partner with other administrative colleagues on team communications, recognition moments, onboarding, and cross-team needs. • Handle highly confidential information — financial, transactional, and personnel — with the utmost discretion.

🎯 Requirements

• 7-10 years of executive administrative experience supporting one or more senior executives in a technology company or multi-location environment (calendar, travel, expenses, meeting support). • Proven discretion and sound judgment with highly confidential and sensitive information, and comfort working closely with senior executives and Board members. • Strong coordination and process management, with a bias toward anticipating needs and bringing options and recommendations rather than waiting for direction. • A self-starter who thrives in a fast-paced environment, manages ambiguity and competing demands, and follows through with accuracy and attention to detail. • Excellent written and verbal communication skills. • Proficiency with Google Workspace. • Familiarity with finance terminology, or experience supporting a Finance or executive team, is a plus.

🏖️ Benefits

• Generous performance-based bonus plans to all eligible employees - we share in our success as one team • Rich medical, dental, and vision coverage • Generous retirement contributions with 100% immediate vesting (regardless of whether you contribute) • Quarterly all-company wellness days where everyone takes a pause together • Country specific holidays plus a day off for your birthday • One-time home office stipend • Annual professional development budget • Quarterly well-being stipend • Considerable paid parental leave • Employee referral bonus program • Other benefits (life/AD&D, disability, EAP, etc. - varies by country)