Project Coordinator – Accounts Payable Specialist

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Myriad360

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

🏥 Healthcare

🏭 Manufacturing

Consulting • Healthcare • Manufacturing

Myriad360 is a worldwide technology leader specializing in data center modernization, cloud services, cybersecurity solutions, and artificial intelligence. The company offers tailored end-to-end IT infrastructure solutions, delivering powerful cybersecurity solutions, cutting-edge cloud services, and advanced AI technologies. Myriad360 enhances business efficiency and connectivity with modern infrastructure and networking solutions and provides agile, scalable IT solutions-as-a-service. With expertise across various industries including healthcare, finance, manufacturing, retail, legal, and media, Myriad360 helps businesses optimize their IT potential with a range of advisory, implementation, and lifecycle services.

📋 Description

• Provide administrative and financial support across multiple client-facing projects • Coordinate project activities from initiation through completion • Maintain project documentation and support accurate project financial tracking • Review and update purchase orders in NetSuite and confirm alignment with project requirements • Process subcontractor and vendor invoices accurately and within established timelines • Confirm invoices include the correct purchase order number, coding, approvals, and supporting documentation • Match invoices to purchase orders and supporting records, research variances, and coordinate resolution • Communicate with vendors regarding billing questions, documentation needs, and payment status • Maintain organized and audit-ready project financial records, invoice logs, and supporting documentation • Monitor project and program costs, identify discrepancies or emerging risks, and escalate concerns promptly • Coordinate with Operations Managers, Project Managers, Finance, and other internal stakeholders • Assist with subcontractor onboarding and ongoing documentation compliance • Support project reporting, dashboards, data validation, and general administrative workflows • Recommend and support process improvements for accounts payable and project coordination workflows

🎯 Requirements

• Two to five years of experience in project coordination, project administration, accounts payable, or operations support • Hands-on experience processing vendor or subcontractor invoices and resolving billing discrepancies • Working knowledge of purchase orders, invoice matching, coding, approvals, and payment processes • Experience supporting multiple projects while managing competing priorities and deadlines • Strong proficiency in Excel, including formulas, pivot tables, data validation, and financial tracking • Ability to maintain large datasets and project records with a high degree of accuracy • Strong understanding of project documentation and administrative processes • Excellent organizational, time management, and multitasking skills • Strong written and verbal communication skills with vendors, customers, and internal teams • High attention to detail with the judgment and follow-through needed to identify, investigate, and resolve discrepancies • Self-motivated, dependable, and able to work independently while collaborating effectively within a team • NetSuite experience, particularly purchase order and accounts payable workflows, strongly preferred • Experience with Smartsheet, Monday.com, Asana, Google Sheets, or similar project management and tracking platforms, strongly preferred • Experience with reporting, dashboards, data visualization, or project financial analysis, strongly preferred • Experience supporting subcontractor onboarding, compliance documentation, or field service operations, strongly preferred • Background in construction, technology, professional services, telecommunications, infrastructure, or field services, strongly preferred

🏖️ Benefits

• Unlimited Paid Time Off (PTO) • Incentive compensation plans for all employees • Company-funded 401k contributions • Zero-cost employer-covered health insurance • Annual BYOD (Bring Your Own Device) reimbursement up to $500 • Paid Parental Leave • Transparent, candid culture with 1:1 coaching, performance reviews, and a consistent feedback loop • Quirky, diverse, respectful, high-performing coworkers you’ll want to achieve greatness with!