Travel Operations Manager

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🔥 8 minutes ago

🦌 Connecticut – Remote

🦌 Connecticut – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

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Northeast Volleyball Club

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2018

⚽ Sports

📚 Education

Sports • Education • Youth Programs

Northeast Volleyball Club is a training organization focused on developing young volleyball athletes through a variety of programs, including club teams, private lessons, and strength & conditioning. Founded by former NCAA Division I and professional players, the club emphasizes skills development and competition in a supportive environment. Their offerings cater to athletes at all levels, fostering a love for the sport and preparing them for both individual and team success.

📋 Description

• Oversee all aspects of travel planning and execution • Secure and manage hotel room blocks for parents and coordinate accommodations for coaches of over 35 NEVBC girls and boys club teams • Ensure compliance with stay-to-play requirements • Work with tournament housing companies, hotels, and event organizers to meet the club's travel needs • Support families by providing access to room blocks and ensuring that housing obligations are fulfilled • Maintain and consistently update and check the NEVBC Travel web page • Ensure that tournament information, booking links, deadlines, travel instructions, and other resources remain accurate and up to date throughout the season • Serve as the primary resource for travel-related questions and communicate regularly with families regarding booking deadlines, room blocks, and travel updates • Provide timely support and solutions when travel-related issues arise • Work closely with Program Directors to keep tournament schedules and coach attendance information up to date • Coordinate all coach travel arrangements across programs, including hotel accommodations, flights, and other transportation when necessary • Assist with staffing logistics by tracking coaching assignments and ensuring appropriate travel accommodations are secured • Monitor travel budgets and track expenses • Process coach stipends and expense reimbursements • Identify opportunities to improve efficiency • Provide travel and budget summaries to club leadership and contribute to planning for future seasons • Maintain up to date travel records, contracts, confirmations, and other documentation • Assist in the development and implementation of travel policies and procedures that support the club's continued growth and operational success.

🎯 Requirements

• Extremely strong organizational and project management skills • Excellent written and verbal communication skills • Ability to manage multiple deadlines simultaneously • Proficiency with Google Workspace, Microsoft Office, and spreadsheet management • Strong attention to detail and problem-solving skills • Ability to work independently while collaborating with club leadership • Strong customer service skills and ability to work effectively with families, coaches, vendors, hotels, and tournament organizers • Ability to remain calm, responsive, and solution-oriented when managing last-minute travel changes or unexpected issues. • Previous experience in event planning, travel coordination, hospitality, or sports management is preferred.

🏖️ Benefits

• Flexible scheduling • Remote work options