Administrative Operations Specialist

🔥 0 minutes ago

🇱🇰 Sri Lanka – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Oceans

WebsiteLinkedInAll Job Openings

201 - 500 employees

📦 Logistics

📣 Marketing

✈️ Travel

Logistics • Marketing • Travel

Oceans is a company that provides highly skilled, global remote talent to businesses in various sectors such as operations, finance, marketing, and administration. They are focused on fixing the outdated reputation of outsourcing by offering experienced and motivated professionals—referred to as 'Divers'—who seamlessly integrate into companies, significantly contributing to their success. Oceans prides itself on ensuring strong matches between their clients and Divers through a meticulous selection process, offering continuous upskilling, high retention rates, and exceptional client support. They cater to startups, e-commerce businesses, small businesses, and solopreneurs, enabling them to scale efficiently with top-notch remote talent.

📋 Description

• Manage and optimize the client’s work calendar, including meetings, appointments, and events • Coordinate meetings with internal teams, clients, and stakeholders • Organize and prioritize daily tasks, meetings, and follow-ups • Handle business travel arrangements • Manage the client’s emails, phone calls, and professional correspondence • Streamline information flow and provide relevant updates and data • Prepare meeting materials, including agendas, presentations, and reports • Liaise between the client and internal teams • Support positive relationships with key stakeholders • Provide logistical support for client-facing meetings • Coordinate small-scale projects and tasks aligned with strategic goals • Research and compile information • Track progress, follow up on open tasks, and ensure milestones and deadlines are met • Work alongside the executive’s internal teams and external stakeholders • Receive guidance and support from an Operations Manager

🎯 Requirements

• Professional fluency in English, with excellent reading, writing, and speaking abilities • At least 5 years in a communication-heavy role at a reputable firm • Strong interpersonal and organizational skills • Ability to work inclusively with individuals from a variety of backgrounds • Ability to work a split shift with some overlap with the client’s time zone • Undergraduate degree preferred, not required • Relevant work experience valued • MBA, CFA, CIM, CIPM, or CIMA certifications considered an added advantage

🏖️ Benefits

• In-person training programs during the first 3.5 weeks • Benefits and compensation information shared during the offer process