Finance Administrator

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Ocean Technologies Group

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2020

🛍️ eCommerce

📚 Education

🚗 Transport

💰 Venture Round on 2015-05

eCommerce • Education • Transport

Ocean Technologies Group is a company dedicated to transforming the maritime industry through innovative e-learning and crew management solutions. They provide a comprehensive library of maritime training courses, competency management systems, and performance evaluation tools to empower maritime professionals and support organizations in meeting compliance and operational excellence. By leveraging technology, they aim to enhance the skills of seafarers and optimize vessel performance in a rapidly evolving industry.

📋 Description

• Prepare and issue Statements of Account (SOA) to customers on a timely basis. • Monitor customer accounts and proactively follow up on outstanding invoices to ensure prompt collection of payments. • Respond to customer enquiries relating to invoices, dispute, account balances, payment status, and Statements of Account. • Support internal stakeholders by providing updates on invoice status, outstanding receivables, payment status, and customer account information, including off-managed vessels. • Download daily bank statements and accurately record customer receipts and Payment in the IFS system. • Liaise with customers to obtain missing or incomplete payment information for accurate receipt allocation. • Review and release blocked customer. • Process customer credit refunds in accordance with company policies and procedures. • Coordinate with suppliers to ensure timely receipt of invoices and accurately record supplier invoices in the IFS system. • Prepare monthly mobile phone billing reports for internal reporting purposes. • Process supplier payments, including payment posting in IFS and preparation of bank payment transactions. • Handle urgent and ad hoc supplier payment requests while ensuring compliance with internal approval procedures. • Review, verify, and process local employee expense claims, ensuring: • Submission by the monthly cut-off date (10th of each month). • Supporting documents are complete and accurate. • Claims are approved by the respective line manager prior to payment. • Discrepancies are resolved with employees before processing. • Review, verify, and process overseas employee expense claims following the monthly cut-off date (20th of each month), ensuring compliance with company policies and approval requirements. • Download corporate credit card statements and distribute billing details to employees for expense submission. • Review submitted expense reports against supporting credit card statements and process approved payments in IFS. • Maintain accurate records and inventory of company-issued mobile phones and SIM cards, including issuance, return, and asset tracking. • Coordinate with Singtel and employees to resolve mobile service issues, including roaming services, SIM card replacement, and billing discrepancies. • Manage the return and documentation of company laptops (where applicable). • Preparation and submission of quarterly GST reports. • Maintain organised financial records and supporting documentation in accordance with company policies and audit requirements. • Perform other finance and administrative duties as assigned by the Finance Manager.

🎯 Requirements

• Excellent organisational and documentation skills with strong attention to detail. • Ability to work to deadlines, especially during month-end and year-end reporting cycles. • Proficiency in Microsoft Office Suite (particularly Excel and Word) and strong familiarity with SharePoint. • Experience with ERP systems (NetSuite preferred; IFS advantageous). • Strong communication skills, with the ability to work effectively across teams and jurisdictions. • Proactive mindset with willingness to learn, take ownership, and suggest improvements. • Commitment to maintaining high standards of accuracy, control, and compliance.