Executive Operations Manager – Strategic Projects Director

🕒 2 days ago

🇵🇭 Philippines – Remote

⏱ Part Time

🔴 Lead

⚙️ Operations

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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OptiNizers

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2021

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

OptiNizers is a company dedicated to helping businesses thrive by providing a range of remote talent services including executive virtual assistants, customer service, social media management, and graphic design. They emphasize optimizing and organizing business tasks to alleviate bottlenecks, enhance efficiency, and support growth. OptiNizers partners with clients to turn their business aspirations into reality, positioning themselves as allies in the entrepreneurial journey.

📋 Description

• Serve as a strategic partner to leadership across business, legal, and nonprofit initiatives • Manage executive calendars, priorities, workflows, and time protection • Coordinate high-level projects, deadlines, deliverables, and priorities • Draft executive communications, reports, presentations, and internal documentation • Anticipate operational needs and implement proactive solutions • Lead planning and execution of conferences, summits, board meetings, and special initiatives • Coordinate vendors, venues, stakeholders, attendees, and project timelines • Manage project plans, budgets, logistics, and implementation schedules • Monitor project progress and resolve operational challenges • Build and improve systems, workflows, dashboards, SOPs, reporting structures, and operational processes • Track organizational metrics, goals, and operational performance • Coordinate cross-functional initiatives among internal and external stakeholders • Identify process improvements and implement scalable solutions • Serve as a point of contact for executives, board members, partners, vendors, and external organizations • Coordinate communications with strategic partners and community stakeholders • Support board initiatives, coalition activities, and organizational programs • Prepare meeting materials, summaries, and executive briefings • Maintain confidentiality when handling sensitive information • Coordinate executive travel and logistics • Research, vet, and coordinate service providers and vendors • Manage personal administrative projects and special requests • Handle high-level administrative responsibilities supporting executive productivity • Ensure coordination across professional and personal priorities • Support daily legal operations for a U.S.-based solo legal practice

🎯 Requirements

• Previous experience as an Operations Manager, Chief of Staff, Executive Operations Manager, Senior Executive Assistant, or similar leadership support role • Strong project management and operational leadership experience • Experience managing complex projects, events, or organizational initiatives • Exceptional written and verbal English communication skills • Strong executive presence and stakeholder management abilities • Experience creating SOPs, workflows, dashboards, and operational systems • Excellent organizational, analytical, and problem-solving skills • Ability to work independently and exercise sound judgment • High level of discretion and professionalism when handling confidential information • Ability to thrive in a fast-paced, high-accountability environment • Must be able to work remotely from the Philippines • Schedule aligned with U.S. business hours / PST

🏖️ Benefits

• Fully remote role • Full-time schedule aligned with Pacific Standard Time (PST) • High level of executive exposure and strategic involvement • Opportunity to influence organizational growth and operational excellence • Collaborative environment supporting legal, nonprofit, advocacy, and leadership initiatives • Long-term opportunity for growth into broader strategic operations leadership responsibilities • Potential to increase from part-time to full-time • Opportunity to grow into a larger role as the legal practice expands