HOA Accountant

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🕒 October 22, 2025

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Join OurAssistants

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Join OurAssistants is a remote staffing and virtual assistant services company that connects businesses with hand-vetted, top 1% remote talent. The company focuses on recruiting, onboarding, and providing ongoing support for Virtual Assistants skilled in areas such as property management, real estate support, legal support, finance, engineering, and construction tech, leveraging AI-driven screening and virtual onboarding to reduce time-to-hire and improve retention. Join OurAssistants serves companies across industries seeking scalable, efficient remote teams to handle administrative, specialized, and operational tasks.

📋 Description

• Manage the full accounting cycle for HOAs, including accounts payable, accounts receivable, and general ledger maintenance. • Prepare accurate and timely monthly financial reports for HOA boards. • Perform bank reconciliations, account reconciliations, and variance analysis. • Assist in annual budget preparation and long-term financial planning. • Manage assessments, dues collection, late fees, and special assessments. • Ensure compliance with HOA governing documents and state/federal regulations. • Track reserve funds and maintain records of capital expenditures. • Support annual audits and coordinate with external auditors as needed. • Process vendor invoices, verify approvals, and ensure timely payments. • Maintain accurate vendor records and respond to vendor inquiries. • Provide financial updates and insights to HOA boards and property managers. • Use Vantaca for accounting, billing, and financial reporting. • Identify opportunities to improve efficiency in HOA financial processes. • Maintain accurate digital records of financial transactions and correspondence.

🎯 Requirements

• Minimum 2 years of accounting experience, preferably in HOA or property management accounting • Hands-on experience with Vantaca is required • Strong knowledge of GAAP and HOA accounting principles • Proficiency with accounting tools such as QuickBooks, Excel, and other financial software • Excellent organizational skills, with high attention to detail and accuracy • Strong written and verbal communication skills for remote collaboration. • Preferred Qualifications: CPA or equivalent accounting certification (U.S. or international) • Prior experience supporting U.S.-based HOA clients • Background in audit preparation and financial compliance.

🏖️ Benefits

• Permanent work-from-home setup • Ongoing training and professional development opportunities • Collaborative and supportive team environment • Competitive salary