Project Administrator – Buildertrend, Operations Specialist

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Outsource Access Careers

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

📣 Marketing

⚖️ Legal

📦 Logistics

Marketing • Legal • Logistics

<Outsource Access Careers> Outsource Access Careers is a fully managed outsourcing and virtual services firm that connects U. S. -based clients with remote virtual staff located primarily in the Philippines. The company recruits, vets, trains, and matches virtual assistants and specialists across functions such as social media, admin/executive support, accounting, sales, HR, graphic design, marketing, and legal support, and operates a remote-first model with structured benefits, training, and employee support programs. It emphasizes long-term career growth for remote workers, compliance with local employment benefits, and tailored client staffing solutions.

📋 Description

• Mastering the Digital Job Site: You will serve as the operational backbone in Buildertrend, setting up project profiles, managing drawing logs, and maintaining organized workflows so field teams always have instant access to accurate project files. • Keeping Timelines Synchronized: You will translate master project schedules between Microsoft Project and Buildertrend, ensuring daily progress and weekly look-ahead schedules reflect real-time field operations. • Eliminating Project Delays: You will proactively compile RFIs, assemble submittal packages, and track material selections so field superintendents and suppliers never experience preventable downtime. • Protecting Operational Integrity: You will audit daily logs, verify incoming subcontractor and supplier invoices against completed schedule phases.

🎯 Requirements

• Construction-Minded & Detail-Obsessed: You have a solid understanding of residential construction phases and terminology, with an eye for spotting schedule variances and managing moving pieces with high precision. • Proactive & Clear Communicator: You excel at professional written and verbal English communication, seamlessly coordinating between project managers, field superintendents, and external trade partners. • Structured & Reliable Operator: You thrive in fast-paced environments, take ownership of administrative workflows, and ensure open items like RFIs and material approvals never fall through the cracks. • Tech-Savvy: You bring hands-on experience using Buildertrend for project management, familiarity reading Microsoft Project schedules, and proficiency with Excel/Google Sheets and team collaboration tools like Slack.

🏖️ Benefits

• Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills. • Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net. • Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home. • Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time. • Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that. • Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours. • 13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.