Accounts Admin Specialist

🕒 May 14

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🚫👨‍🎓 No degree required

👻 Ghost score 66%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Respond to online enquiries and confirm customer details • Perform accurate data entry and maintain organised digital filing systems • Coordinate with internal departments, contractors, and team members • Conduct research and compile information as required • Manage and track jobs through platforms such as Trello and other portals • Review purchase orders (POs), work orders, and call-up requests • Prepare, send, and follow up on customer quotes and estimates • Liaise with installers, suppliers, and internal teams to coordinate job progress • Process service orders and maintain up-to-date job tracking lists • Ensure all customer and operational records are maintained accurately • Perform daily bank reconciliations within Xero • Draft, issue, and manage customer invoices • Conduct customer payment follow-ups through Xero reminders, SMS, and manual communications • Complete monthly invoice reconciliations • Review incoming payments via GoCardless and Stripe and allocate payments correctly in Xero • Process refunds and credit notes as required • Update customer billing information and establish new customer accounts • Prepare aged receivables reports and escalate overdue accounts where necessary • Assist in maintaining accurate debtor records and reporting • Create and process supplier bills and invoices • Assist with accounts payable reconciliations • Support payroll administration activities.

🎯 Requirements

• Minimum 2+ years’ experience in administration, accounts, or bookkeeping support roles • Strong working knowledge of Xero • Experience with accounts receivable and accounts payable functions • High attention to detail and strong organisational skills • Excellent written and verbal communication skills • Ability to prioritise tasks and manage multiple deadlines • Experience using Trello or similar job/project management platforms is highly regarded • Proficient in Microsoft Office and Google Workspace • Experience with payment platforms such as Stripe and GoCardless is advantageous.

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.

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