Event Production Assistant

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October 27

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Outsourcey

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B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

📋 Description

• Project Coordination & Support: Assist with the end-to-end planning and execution of physical, virtual, and hybrid events, maintaining alignment with strategic goals, budgets, and deadlines • Client & Vendor Liaison: Coordinate communications with vendors, venues, and clients; schedule calls, confirm logistics, and follow up on timelines and deliverables to ensure seamless event flow • Event Asset Management: Organize and update creative and production files, documentation, timelines, and run-of-show materials; manage real-time updates for event deliverables • Virtual Event Execution: Support the production of online events and meetings by preparing digital assets, organizing participant materials, and troubleshooting basic tech issues as needed. • Administrative & Scheduling Tasks: Handle day-to-day administrative needs, including inbox and calendar management, scheduling meetings, tracking RSVPs, and assisting with internal task management tools. • Research & Resource Coordination: Source potential venues, vendor services, or event-related technology platforms; compare pricing, quality, and availability to assist in final decision-making.

🎯 Requirements

• Event Industry Experience: Minimum 2.5-5 years working in event planning, production, or operations; hotel and conference events, familiar with the structure and pace of event timelines and deliverables. • Strong Organizational Skills: Able to juggle multiple projects, timelines, and stakeholders simultaneously without losing sight of the details. • Communication & Follow-Through: Excellent written and verbal English communication; proactive in flagging issues and confident in managing client and vendor follow-ups. • Tech-Savvy & Adaptable: Comfortable navigating platforms for project management, event registration, scheduling, and virtual meeting software; quick to learn new tools. (Microsoft/ Google suit) Asana: Project Management tool is a plus • Execution-Focused: Takes initiative and works independently to complete tasks efficiently and accurately based on direction from leadership or established SOPs. • Collaborative Mindset: Able to work remotely while functioning as a trusted team member and liaison for various event components, adapting to shifting needs.

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.