Executive Assistant to the CEO – E‑commerce, FR/EN

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🕒 May 14

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Oxcel Media

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2023

Oxcel Media® est une agence de croissance dédiée aux marques e-commerce, spécialisée dans le scaling et l'optimisation des performances sans frais mensuels inutiles. Nous offrons une approche radicalement différente des agences traditionnelles, en nous concentrant sur des résultats concrets et une croissance DRASTIQUE.

📋 Description

• Calendar & priorities: protect the CEO’s time, design the “Perfect Week”, send flawless invitations, build buffers, prepare meeting briefs and minutes, and handle day‑of preparation. • Operations & projects: track OKRs, synchronize teams (light involvement as an OPS hire is in progress), provide weekly progress updates, and resolve blockages. • Executive communication: triage and respond to emails/inbox, draft messages on behalf of the CEO when appropriate, and coordinate key communications. • Meetings & events: prepare agendas, action notes, post‑meeting follow‑up, and organize founders’ dinners. • Travel & logistics: manage end‑to‑end travel files (flights, hotels, transfers), update calendars, and prepare contingency plans for disruptions. (can be delegated) • Personal brand: coordinate content (podcasts, interviews, videos), manage podcast relationships, and collect raw footage. • Purchases & administration: handle ad‑hoc purchases, coordinate with the house manager, manage receipts, labeling and archiving. (can be delegated) • Reporting: weekly admin report, suspense list, risk/alert tracking, and proposals to improve processes. -> important

🎯 Requirements

• 3–7 years in executive assistant, operations or project management roles supporting executives or founders. • Bilingual French/English with impeccable written skills and fast summarization capability. • Proficient in ClickUp or Asana/Notion, Google Workspace, and managing complex multi‑timezone calendars. • Strong attention to detail, reliability, absolute confidentiality, and business‑first prioritization instincts. • Based in CET±2 or Dubai time zone; available for peak periods and occasional travel. • Nice to have: e‑commerce/DTC experience, influencer/creator operations, podcast management, and basic finance familiarity (receipts, wire transfers, POs).

🏖️ Benefits

• Direct exposure to the founder and involvement in key decisions. • Exceptional learning curve: playbooks, frameworks and access to a top‑tier operator network. • Potential progression to Chief of Staff within 12–18 months based on performance. • Competitive compensation plus performance‑based bonuses. • Remote‑first (CET±2) with hubs in Switzerland and Dubai. • Access to training, masterminds and private ecosystem events.