Executive Assistant to the CEO, DTC/E-commerce Agency

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Paired

WebsiteLinkedInAll Job Openings

1 - 10 employees

🤝 B2B

🎯 Recruiter

👥 HR Tech

B2B • Recruitment • HR Tech

Paired is a strategic talent recruitment company that specializes in connecting businesses with top-tier overseas talent. They streamline the hiring process by recruiting, vetting, and presenting the best candidates for a variety of roles, allowing companies to save significantly on payroll costs. Paired focuses on placing talented individuals in various positions ranging from administrative assistants to executive roles, across diverse fields such as marketing, engineering, and sales. With a commitment to quality and cost-effectiveness, Paired offers a risk-free placement service that guarantees client satisfaction, thereby facilitating global workforce integration for its clients.

📋 Description

• Own the CEO’s calendar across Dubai, European, and US time zones. • Triage the CEO’s inbox daily, respond on behalf of the CEO where appropriate, flag what requires attention, and remove what does not. • Build buffer time, prep time, and travel time into the CEO’s schedule. • Send meeting invites with agendas and prep documents attached. • Confirm meetings 24 hours in advance and productively reschedule cancellations. • Prepare a one-page brief before every external call covering who, what, why, and desired outcome. • Research attendees and companies in advance. • Take notes during client and Google rep calls. • Capture action items and drive follow-up so nothing slips. • Maintain a tracker of open commitments across meetings. • Draft emails, Slack messages, and short documents in the CEO’s voice. • Manage outbound communication when the CEO is offline or traveling. • Handle communication with the integrator and other senior team members on behalf of the CEO. • Plan and book business travel, including flights, hotels, drivers, and transfers. • Build multi-stop itineraries with backup plans. • Coordinate with Google reps, clients, and partners on the ground. • Maintain the CEO’s travel preferences, including airlines, seats, and hotel chains. • Lead the operational side of new client onboarding. • Schedule kickoff calls, send contracts, and set up internal Slack channels. • Book recurring bi-weekly strategy sessions. • Coordinate with the integrator on systems and SOPs. The EA executes; the integrator designs. • Act as the first point of contact for external parties trying to reach the CEO. • Politely decline or redirect requests that do not warrant the CEO’s time. • Maintain relationships with EAs at partner companies and Google. • Coordinate introductions and warm handoffs. • Ensure the CEO’s daily content goes live without delay. • Distribute posts to internal engagement groups. • Monitor reach and leave strategic comments on relevant peer accounts on behalf of the CEO. • Plan B-roll shots for video content. • Source venues and locations for content shoots. • Coordinate outfit and styling logistics for shoots. • Act as the producer for content production, not the creative. • Schedule interviews and coordinate between candidates and the team. • Send offers and run early-stage onboarding for new hires. • Support the HR manager and recruiter where capacity is needed.

🎯 Requirements

• 5+ years of experience as an Executive Assistant, ideally supporting a founder, family office principal, or C-suite executive at a fast-moving company. • Native or near-native English written communication. • Ability to draft client follow-ups, board updates, Slack messages, and short documents in the CEO’s voice. • Ability to turn a 90-minute meeting into five clear action items. • Strong fluency with Slack, Gmail, ClickUp, Calendly, Notion, and modern AI tools such as Claude and Gemini. • Ability to think one step ahead without overstepping. • Calm under pressure and able to manage competing priorities. • Strong judgment, discretion, and trustworthiness. • Ability to politely tell a senior client that the CEO is not available while making them feel handled. • Ability to politely flag conflicts, priorities, and commitments to the CEO.

🏖️ Benefits

• Competitive salary. • Ability to work remotely.